Detailed Academic Record

Amherst College 2019-2020 Academic Calendar

Date Event Additional Information

FALL 2019 Semester

Tuesday August 27 Holdover Students' Degree Audit Sheets Due from Departments to the Registrar's Office The Registrar's Office will send Degree Audit sheets to departments with pending degree cases that will be ready for faculty vote in September. Signatures must be received by this deadline.
Monday September 2 Convocation at 7:30 pm in Johnson Chapel Event marking the official start of the Academic Year.
Tuesday September 3 First Day of Fall 2019 Classes; First Day of Add/Drop; First Day of Five Colleges Interchange Registration During add/drop students may add or remove courses from their fall schedule. Students typically must be enrolled in at least four courses at the end of add/drop. All Five College registrations must have instructor permission.
Thursday September 12 Last Day of Add/Drop; Last day of Five Colleges Interchange Registration; Pass/Fail & Flexible Grading Option forms due All students must be registered for their final semester courseload by this date.
Tuesday October 1 New Course Proposals for Spring 2020 due to the CEP New Course information to be entered in Course Catalog Editing Tool with chair approvals obtained.
Tuesday October 1 Spring 2020 Course Information due to Registrar Departments submit their course information on the Campus Planning Interface (CPI) part of the EMS reservation program. This includes classes, instructors, times, and room preferences, if they have them.
Friday October 11 Last Day to withdraw from the College  This is the last day that students may withdraw from the College for a semester or more. Students should work with the Office of Student Affairs to withdraw.

Saturday October 12 -

Tuesday October 15

Mid-Semester Break No academic classes.
Wednesday October 16

Classes Resume after

Mid-Semester Break; Monday Class Schedule

Monday Class Schedule for the first day of classes after the Mid-Semester Break.
Friday October 18 Comprehensive Exam Date for Class of 2020E

Departments should hold Comprehensive Exams for second semester seniors by this date.

Monday October 21 Thesis Advisor Names due from Academic Departments to Registrar's Office

Updated thesis advisor information must be sent to the Registrar's Office for Seniors via Google Docs.

Wednesday October 23 Midterm Grades due to Registrar Faculty must submit midterm grades for students earning a D or F via ACdata.

Monday October 28 -

Friday November 1

Advising Week Students must meet with their advisors this week to discuss their plan for Spring 2020 course registration. Advisors should approve course selections via AC Data after meeting.

Monday November 4 -

Friday November 8

First Round Pre-Registration for Spring 2020

First round of Spring 2020 course registration for seniors and juniors.

Course registration during this period is not guaranteed.

Tuesday November 5 -

Friday November 8

First round of Spring 2020 course registration for sophomores and first-year students.

Course registration during this period is not guaranteed.

Monday November 11 -

Friday November 15

Roster Management Week Faculty submit lists to the Registrar's Office to manage roster lists. During this week, students may be cut from course rosters.
Friday, November 15 Last day to Withdraw from a course as a First, Second, or Third Year student First, second, and third year students should work with their Class Deans to withdraw from a course by this deadline.

Monday November 18 -

Friday November 22

Second Round Pre-Registration for Spring 2020 After Roster Management Week, students have a second chance to register for Spring 2020 classes. Registration times are staggered by class year. Limits are enforced.
Wednesday November 20 Audit Sheets sent to Dept. for 2020E Degree Candidates Degree Audit for students completing at end of semester.
Saturday November 23 - Sunday December 1 Thanksgiving Vacation No academic classes.
Tuesday December 3 Edit Access ends for ADC 2020E Audit Sheets Start Docusign Process.
Tuesday December 10 Senior Theses due for Class of 2020E; Summa Recommendations due to Registrar; Audit Sheet signatures due to Registrar for 2020E students at noon Class of 2020E student must submit their electronic theses online, and paper theses to the Registrar's Office by this deadline. Academic departments must submit DocuSign signatures and summa recommendation letters to the Registrar's Office by this deadline.
Wednesday December 11 Last Day of Classes Final day of Fall 2019 classes
Wednesday December 11 Major Declaration due for Class of 2022E Second Semester Sophomores must submit their major declaration form to the Registrar's Office by this deadline.

Thursday December 12 -

Sunday December 15

Reading/Study Period No academic classes.

Monday December 16 -

Friday December 20

Examination Period Final exams for Fall 2019 classes.
Thursday January 2 Final Fall 2019 Grades due to Registrar

Faculty must submit final grades via ACdata by this date.

     

Monday January 6 -

Friday January 24

Interterm   No regular academic classes.

Spring 2020 Semester

Tuesday January 21 Holdover Degree Audit Sheets Due from Departments to the Registrar's Office The Registrar's Office will send Degree Audit sheets to departments with pending degree cases that will be ready for faculty vote in February. Signatures must be received by this deadline.
Monday January 27 First Day of Spring 2020 Classes; First Day of Add/Drop; First Day of Five Colleges Interchange Registration During add/drop students may add or remove courses from their spring schedule. Students typically must be enrolled in at least four courses at the end of add/drop. Students may only add or remove Five Colleges courses during add/drop period.
Monday February 3 New Course Proposals for 2020-21 due to the CEP New Course information to be entered in Course Catalog Editing Tool with chair approvals obtained.
Thursday February 6 Last Day of Add/Drop; Last day of Five Colleges Interchange Registration; Pass/Fail forms due All students must be registered for their final semester courseload by this date.
Thursday February 6 Application to Participate in Commencement due for Class of 2021E Students who had their degree conferred in Fall 2019 and wish to participate in May 2020 Commencement must submit the Application to Participate in Commencement by this deadline. Students who participated in a prior Commencement ceremony may not apply to participate for a second time.
Friday February 7 2020-2021 Course Information due to Registrar Departments to edit courses via the Course Catalog Editing Tool regarding Fall and Spring offerings. Information includes instructor, semester offered, updates to description, title, and course restrictions. All courses should be moved to "Department Chair" regardless of offering status.
Tuesday February 18 CPI will open in afternoon. ADCs begin editing Information from course catalog editing tool to be uploaded to CPI. ADCs can begin entering course times and room preferences.
Monday February 24 CPI closes for editing First round of course times and room preferences ends.
Monday February 24 Deadline to record written and spoken name in NameCoach Seniors should enter their information for Commencement. Students should check email for link to NameCoach website. 
Monday February 24 Thesis Advisor Name changes/ corrections due from Academic Departments to Registrar's Office Updated thesis advisor information must be sent to the Registrar's Office for Seniors.

Tuesday February 25 -

Tuesday March 3

Registrar's office to imput CPI information Information from CPI entered into Datatel student database.

Wednesday March 4 -

Wednesday March 11 at 9AM

CPI 2nd Round CPI opens for ADCs to make additions and corrections to course times and room requests.
Friday March 6 Last day to withdraw from the college

 This is the last day that students may withdraw from the College for a semester or more. Students should work with the Office of Student Affairs to withdraw.

Wednesday March 11 Midterm grades due to Registrar Faculty must submit midterm grades for students earning a D or F via ACdata.

 Wednesday March 11 -

Friday March 13

Registrar's Office enters additions and corrections to Spring 2020 course schedule  Updated information from the CPI entered into Datatel. 

Saturday March 14 -

Sunday March 22

Spring Recess No academic classes.

Monday March 30 -

Friday April 3

Advising Week Students must meet with their advisors this week to discuss their plan for Fall 2019 course registration.

Friday April 3

Last day to Withdraw from a course as a First, Second, or Third Year Student First, second, and third year students should work with their Class Deans to withdraw from a course by this deadline.

Monday April 6 -

Friday April 10

First Round Pre-Registration for Fall 2020

First round of Fall 2020 course registration for rising seniors and juniors.

Course registration during this period is not guaranteed.

Tuesday April 7 -

Friday April 10

First round of Fall 2020 course registration for rising sophomores and first-year students.

Course registration during this period is not guaranteed.

Monday April 13 -

Friday April 17

Roster Management Week Faculty submit lists to the Registrar's Office to manage roster lists. During this week, students may be cut from course rosters.

Monday April 20 -

Friday April 24

Second Round Pre-Registration for Fall 2020

After Roster Management Week, students have a second chance to register for Fall 2020 classes. Limits are enforced.

Monday April 20 Audit sheets for Class of 2020 sent to ADCs via Google Docs Begin final updates to Audit Sheets.
Friday April 24 Class prize winner names to the Registrar Departments must submit the names of all class prize winners to the Registrar's Office by this date.
Monday April 27 Major Declaration due for Class of 2022 Second Semester Sophomores should submit their major declaration form to the Registrar's Office by this deadline to avoid Fall hold. Must be submitted by last day of classes. 
Friday May 1 Application to Participate in Commencement due for Class of 2020 Class of 2020 seniors who are not expecting to have their degree conferred must apply to walk in Commencement by this deadline. Class of 2021E students may also apply to walk in Commencement 2020 by this deadline, but may not participate in a future Commencement.
Friday May 1 Last Day of regularly scheduled Spring 2020 Classes Final scheduled day of Spring 2020 classes.

Monday May 4 -

Wednesday May 6

Make-up Days In the event of College-wide snow days, these days will be used to reschedule missed academic classes. 
Monday May 4 Edit Access ends for ADC 2020 Audit Sheets Start Docusign Process.
Tuesday May 5 Senior Theses and thesis grades due for Class of 2020; Summa Recommendations due to Registrar; Audit Sheet signatures due to Registrar for class of 2020 students at noon Class of 2019 student must submit their electronic theses online, and paper theses to the Registrar's Office by this deadline. Academic departments must submit DocuSign signatures and summa recommendation letters to the Registrar's Office by this deadline.
Tuesday May 5 Undergraduate Awards Ceremony Undergraduate Awards Ceremony is held in Lewis-Sebring at 5PM. Awards for non-seniors are given out at this event.
Wednesday May 6 Senior Assembly Senior Assembly is held in Johnson Chapel at 5PM. All faculty should arrive in regalia.

Thursday May 7 -

Sunday May 10

Reading/Study Period No academic classes or exams.

Monday May 11 -

Friday May 15

Examination Period Final exams for Spring 2020 classes.
Monday May 18 at 9:00 a.m. Grades Due for Graduating Seniors Deadline for Faculty to submit final grades for Graduating Seniors via ACdata.
Wednesday May 20 Grades Due for First, Second, and Third Year Students Deadline for Faculty to submit final grades for first, second, and third year students via ACdata by 4pm.
Thursday May 21 at 9:00 a.m. Faculty Meeting Final vote on degree candidates. No changes to student records after this vote.
Sunday May 24 at 10:00 a.m. Commencement Conferral of degrees.