Amherst College 2018-2019 Academic Calendar

Date Event Additional Information

FALL 2018 Semester

Monday August 27 Holdover Students' Degree Audit Sheets Due from Departments to the Registrar's Office The Registrar's Office will send Degree Audit sheets to departments with pending degree cases that will be ready for faculty vote in September. Signatures must be received by this deadline.
Monday September 3 Convocation at 7:30pm in Johnson Chapel Event marking the official start of the Academic Year.
Tuesday September 4 First Day of Fall 2018 Classes; First Day of Add/Drop; First Day of Five Colleges Interchange Registration During add/drop students may add or remove courses from their fall schedule. Students typically must be enrolled in at least four courses at the end of add/drop. All Five College registrations must have instructor permission.
Thursday September 13 Last Day of Add/Drop; Last day of Five Colleges Interchange Registration; Pass/Fail forms due All students must be registered for their final semester courseload by this date.
Monday October 1 New Course Proposals for Sping 2019 due to the CEP New Course information to be entered in Course Catalog Editing Tool with chair approvals obtained.
Tuesday October 2 Spring 2019 Course Information due to Registrar Departments submit their course information on the Campus Planning Interface (CPI) part of the EMS reservation program. This includes classes, instructors, times, and room preferences, if they have them.
Saturday October 6 - Tuesday October 9 Mid-Semester Break No academic classes.
Wednesday October 10 Classes Resume after Mid-Semester Break; Monday Class Schedule Monday Class Schedule for the first day of classes after the Mid-Semester Break.
Wednesday October 17 Midterm Grades due to Registrar Faculty must submit midterm grades for students earning a D or F via ACdata.
Friday October 19 Comprehensive Exam Date for Class of 2019E Departments should hold Comprehensive Exams for second semester seniors by this date.
Friday October 19 Last day to withdraw from the college This is the last day that students may withdraw from the College for a semester or more. Students should work with the Office of Student Affairs to withdraw.
Monday October 29 Thesis Advisor Names due from Academic Departments to Registrar's Office Updated thesis advisor information must be sent to the Registrar's Office for Seniors via Google Docs.
Monday October 29 - Friday November 2 Advising Week Students must meet with their advisors this week to discuss their plan for Spring 2019 course registration. Advisors should approve course selections via AC Data after meeting.
Monday November 5 - Friday November 9
First Round Pre-Registration for Spring 2019.
First round of Spring 2019 course registration for seniors and juniors. Course registration during this period is not guaranteed.
Tuesday November 6-Friday November 9

First round of Spring 2019 course registration for sophomores and first-year students.

Course registration during this period is not guaranteed.

Friday, November 9 Last day to Withdraw from a course as a First, Second, or Third Year Student First, second, and third year students should work with their Class Deans to withdraw from a course by this deadline.
Monday November 12 - Friday November 16 Roster Management Week Faculty submit lists to the Registrar's Office to manage roster lists. During this week, students may be cut from course rosters.
Saturday November 17 - Sunday November 25 Thanksgiving Vacation No academic classes
Monday November 26 - Friday November 30 Second Round Pre-Registration for Spring 2019 After Roster Management Week, students have a second chance to register for Spring 2019 classes. Registration times are staggered by class year. Limits are enforced.
Monday November 26 Audit Sheets sent to Dept. for 2019E Degree Candidates Degree Audit for students completing at end of semester.
Monday December 3 Major Declaration due for Class of 2022E Second Semester Sophomores must submit their major declaration form to the Registrar's Office by this deadline
Tuesday December 4 Edit Access ends for ADC 2019E Audit Sheets Start Docusign Process
Tuesday December 11 Senior Theses due for Class of 2019E; Summa Recommendations due to Registrar; Audit Sheet signatures due to Registrar for 2019E students at noon. Class of 2019E student must submit their electronic theses online, and paper theses to the Registrar's Office by this deadline. Academic departments must submit DocuSign signatures and summa recommendation letters to the Registrar's Office by this deadline.
Wednesday December 12 Last Day of Classes Final day of Fall 2018 classes
Thursday December 13 - Sunday December 16 Reading/Study Period No academic classes
Monday December 17 - Friday December 21 Examination Period Final exams for Fall 2018 classes
Wednesday January 2 Final Fall 2018 Grades due to Registrar Faculty must submit final grades via ACdata by this date
Monday January 7 - Friday January 25 Interterm   No regular academic classes
     

Spring 2019 Semester

Monday January 21 Holdover Degree Audit Sheets Due from Departments to the Registrar's Office The Registrar's Office will send Degree Audit sheets to departments with pending degree cases that will be ready for faculty vote in February. Signatures must be received by this deadline.
Monday January 28 First Day of Spring 2019 Classes; First Day of Add/Drop; First Day of Five Colleges Interchange Registration During add/drop students may add or remove courses from their spring schedule. Students typically must be enrolled in at least four courses at the end of add/drop. Students may only add or remove Five Colleges courses during add/drop period.
Monday February 4 New Course Proposals for 2019-20 due to the CEP New Course information to be entered in Course Catalog Editing Tool with chair approvals obtained.
Wednesday February 6 Last Day of Add/Drop; Last day of Five Colleges Interchange Registration; Pass/Fail forms due All students must be registered for their final semester courseload by this date
Thursday February 7 Application to Participate in Commencement due for Class of 2020E Students who had their degree conferred in Fall 2018 and wish to participate in May 2019 Commencement must submit the Application to Participate in Commencement by this deadline. Students who participated in a prior Commencement ceremony may not apply to participate for a second time.
Friday February 8 2019-2020 Course Information due to Registrar Departments to edit courses via the Course Catalog Editing Tool regarding Fall and Spring offerings. Information includes instructor, semester offered, updates to description, title, and course restrictions. All courses should be moved to "Department Chair" regardless of offering status.
Tuesday February 19 CPI will open in afternoon. ADCs begin editing. Information from course catalog editing tool to be uploaded to CPI. ADCs can begin entering course times and room preferences.
Monday February 25 CPI closes for editing. First round of course times and room preferences ends.
Monday February 25 Deadline to record written and spoken name in NameCoach Seniors should enter their information for Commencement.
Monday February 25 Thesis Advisor Name changes/ corrections due from Academic Departments to Registrar's Office Updated thesis advisor information must be sent to the Registrar's Office for Seniors.
Tuesday February 26 - Tuesday March 5 Registrar's office to imput CPI information Information from CPI entered into Datatel student database.

Wednesday March 6 - Wednesday March 13

at 9AM

 CPI 2nd Round CPI opens for ADCs to make additions and corrections to course times and room requests.
Friday March 8 Midterm grades due to Registrar Faculty must submit midterm grades for students earning a D or F via ACdata
Friday March 8 Last day to withdraw from the college Withdrawal Policy
Saturday March 9 - Sunday March 17 Spring Recess No academic classes
 Wednesday March 13 - Friday March 15

Registrar's Office enters additions

and corrections

 Information from the CPI entered into Datatel.
Monday March 25 - Friday March 29 Advising Week Students must meet with their advisors this week to discuss their plan for Fall 2019 course registration
Monday April 1 - Friday April 5 First Round Pre-Registration for Fall 2019 First round of course registration for Fall 2019. Course registration during this period is not guaranteed.
Monday April 8 - Friday April 12 Roster Management Week Faculty submit lists to the Registrar's Office to manage roster lists. During this week, students may be cut from course rosters.
Friday April 12 Last day to Withdraw from a course as a First, Second, or Third Year Student First, second, and third year students should work with their Class Deans to withdraw from a course by this deadline.
Monday April 15 - Friday April 19 Second Round Pre-Registration for Fall 2019

After Roster Management Week, students have a second chance to register for Fall 2019 classes. Limits are enforced.

Monday April 22 Major Declaration due for Class of 2021 Second Semester Sophomores must submit their major declaration form to the Registrar's Office by this deadline
Monday April 22 Audit sheets for Class of 2019 sent to ADCs via Google Docs Begin final updates to Audit Sheets.
Friday April 26 Class prize winner names to the Registrar Departments must submit the names of all class prize winners to the Registrar's Office by this date
Wednesday May 1 Application to Participate in Commencement due for Class of 2019 Class of 2019 seniors who are not expecting to have their degree conferred must apply to walk in Commencement by this deadline. Class of 2020E students may also apply to walk in Commencement 2019 by this deadline, but may not participate in a future Commencement
Friday May 3 Last Day of regularly scheduled Spring 2019 Classes Final scheduled day of Spring 2019 classes
Monday May 6 - Wednesday May 8 Make-up Days In the event of College-wide snow days, these days will be used to reschedule missed academic classes. 
Monday May 6 Edit Access ends for ADC 2019 Audit Sheets Start Docusign Process
Tuesday May 7 Senior Theses due for Class of 2019; Summa Recommendations due to Registrar; Audit Sheet signatures due to Registrar for class of 2019 students at noon. Class of 2019 student must submit their electronic theses online, and paper theses to the Registrar's Office by this deadline. Academic departments must submit DocuSign signatures and summa recommendation letters to the Registrar's Office by this deadline.
Tuesday May 7 College Meeting College Meeting is held in Converse 108 (Cole Assembly) at 5PM. Awards for non-seniors are given out at this event.
Wednesday May 8 Senior Assembly Senior Assembly is held in Johnson Chapel at 5PM. All faculty should arrive in regalia.
Thursday May 9 - Sunday May 12 Reading/Study Period No academic classes or exams.
Monday May 13 - Friday May 17 Examination Period Final exams for Spring 2019 classes
Monday May 20 at 9:00 a.m. Grades Due for Graduating Seniors Deadline for Faculty to submit final grades for Graduating Seniors via ACdata
Wednesday May 22 Grades Due for First, Second, and Third Year Students Deadline for Faculty to submit final grades for first, second, and third year students via ACdata by 4pm
Thursday May 23 Faculty Meeting Final vote on degree candidates.No changes to student records after this vote.
Sunday May 26 at 10:00 a.m. Commencement Conferral of degrees