Detailed Academic Record

Amherst College 2020-2021 Academic Calendar

Date Event Additional Information

FALL 2020 Semester

Monday August 24 First Day of Fall 2020 Classes; First Day of Add/Drop; First Day of Five Colleges Interchange Registration During add/drop students may add or remove courses from their fall schedule. For Fall 2020, students typically may be enrolled in a minimum of three courses at the end of add/drop. A fourth class can be taken in January 2021.  All Five College registrations must have instructor permission.
Tuesday September 1 Last Day of Add/Drop; Last day of Five Colleges Interchange Registration; Pass/Fail & Flexible Grading Option forms due All students must be registered for their final semester courseload by this date.
TBD New Course Proposals for Spring 2021 due to the CEP New Course information to be entered in Course Catalog Editing Tool with chair approvals obtained.
TBD Spring 2021 Course Information due to Registrar Departments submit their course information on the Campus Planning Interface (CPI) part of the EMS reservation program. This includes classes, instructors, times, and room preferences, if they have them.
Monday September 25 Thesis Advisor Names due from Academic Departments to Registrar's Office

Updated thesis advisor information must be sent to the Registrar's Office for Seniors via Google Docs.

Friday October 9  Last Day to withdraw from the College  This is the last day that students may withdraw from the College for a semester or more. Students should work with the Office of Student Affairs to withdraw.
Friday October 9 Comprehensive Exam Date for Class of 2021E

Departments should hold Comprehensive Exams for second semester seniors by this date.

Friday October 9 Midterm Grades due to Registrar Faculty must submit midterm grades for students earning a D or F via ACdata.

Monday October 26 -

Friday October 30

Advising Week Students must meet with their advisors this week to discuss their plan for Spring 2021 course registration. Advisors should approve course selections via AC Data after meeting.

Friday, October 30

Last day to Withdraw from a course as a First, Second, or Third Year student

First, second, and third year students should work with their Class Deans to withdraw from a course by this deadline.  

Monday November 2 -

Friday November 6

First Round Pre-Registration for Spring 2021

First round of Spring 2020 course registration for all returning students.

Course registration during this period is not guaranteed.

Monday November 9 -

Friday November 13

Roster Management Week Faculty submit lists to the Registrar's Office to manage roster lists. During this week, students may be cut from course rosters.

Monday November 16 -

Friday November 20

Second Round Pre-Registration for Spring 2021 After Roster Management Week, students have a second chance to register for Spring 2021 classes. Registration times are staggered by class year. Limits are enforced.
Monday November 20 Audit Sheets sent to Dept. for 2021E Degree Candidates Degree Audit for students completing at end of semester.
Wednesday November 20 Last Day of Classes Final day of Fall 2020 classes  
Saturday November 21 - Sunday November 29 Thanksgiving Vacation No academic classes.
TBD Edit Access ends for ADC 2021E Audit Sheets Start Docusign Process.
TBD Senior Theses due for Class of 2021E; Summa Recommendations due to Registrar; Audit Sheet signatures due to Registrar for 2021E students at noon Class of 2021E student must submit their electronic theses online, and paper theses to the Registrar's Office by this deadline. Academic departments must submit DocuSign signatures and summa recommendation letters to the Registrar's Office by this deadline.
Wednesday November 20 Major Declaration due for Class of 2023E Second Semester Sophomores must submit their major declaration form to the Registrar's Office by this deadline.

Thursday November 30 -

Friday December 4

Reading/Study Period No academic classes.

Monday December 7 -

Friday December 11

Examination Period Final exams for Fall 2020 classes.
Tuesday December 22 Final Fall 2020 Grades due to Registrar

Faculty must submit final grades via ACdata by this date.

Spring 2020 Semester

Tuesday January 21 Holdover Degree Audit Sheets Due from Departments to the Registrar's Office The Registrar's Office will send Degree Audit sheets to departments with pending degree cases that will be ready for faculty vote in February. Signatures must be received by this deadline.
Monday January 27 First Day of Spring 2020 Classes; First Day of Add/Drop; First Day of Five Colleges Interchange Registration During add/drop students may add or remove courses from their spring schedule. Students typically must be enrolled in at least four courses at the end of add/drop. Students may only add or remove Five Colleges courses during add/drop period.
Monday February 3 New Course Proposals for 2020-21 due to the CEP New Course information to be entered in Course Catalog Editing Tool with chair approvals obtained.
Thursday February 6 Last Day of Add/Drop; Last day of Five Colleges Interchange Registration; Pass/Fail forms due All students must be registered for their final semester courseload by this date.
Thursday February 6 Application to Participate in Commencement due for Class of 2021E Students who will have their degree conferred in Fall 2020 and wish to participate in May 2020 Commencement must submit the Application to Participate in Commencement by this deadline. Students who participated in a prior Commencement ceremony may not apply to participate for a second time.
Friday February 7 2020-2021 Course Information due to Registrar Departments to edit courses via the Course Catalog Editing Tool regarding Fall and Spring offerings. Information includes instructor, semester offered, updates to description, title, and course restrictions. All courses should be moved to "Department Chair" regardless of offering status.
Tuesday February 18 CPI will open in afternoon. ADCs begin editing Information from course catalog editing tool to be uploaded to CPI. ADCs can begin entering course times and room preferences.
Monday February 24 CPI closes for editing First round of course times and room preferences ends.
Monday February 24 Deadline to record written and spoken name in NameCoach Seniors should enter their information for Commencement. Students should check email for link to NameCoach website. 
Monday February 24 Thesis Advisor Name changes/ corrections due from Academic Departments to Registrar's Office Updated thesis advisor information must be sent to the Registrar's Office for Seniors.

Tuesday February 25 -

Tuesday March 3

Registrar's office to imput CPI information Information from CPI entered into Datatel student database.

Wednesday March 4 -

Wednesday March 11 at 9AM

CPI 2nd Round CPI opens for ADCs to make additions and corrections to course times and room requests.
Friday March 6 Last day to withdraw from the college

 This is the last day that students may withdraw from the College for a semester or more. Students should work with the Office of Student Affairs to withdraw.

Wednesday March 11 Midterm grades due to Registrar Faculty must submit midterm grades for students earning a D or F via ACdata.

 Wednesday March 11 -

Friday March 13

Registrar's Office enters additions and corrections to Spring 2021 course schedule  Updated information from the CPI entered into Datatel. 

Saturday March 14 -

Sunday March 22

Spring Recess No academic classes.
Friday April 3  Last day to Withdraw from a course as a First, Second, or Third Year Student First, second, and third year students should work with their Class Deans to withdraw from a course by this deadline. 

 

Monday April 6 -

Friday April 17

Advising Period

Students must talk with their advisors this week to discuss their plan for Fall 2020 course registration.

Monday April 20 -

Friday April 24

First Round Pre-Registration for Fall 2020

First round of Fall 2020 course registration for ALL returning students.

Course registration during this period is not guaranteed.

 

All students will be enrolled during this week but faculty will make adjustments during Roster Management Week for classes with stated limits.

Monday April 27

Audit sheets for Class of 2020 sent to ADCs via Google Docs Begin final updates to Audit Sheets.

Monday April 27 -

Friday May 1

Roster Management Week Faculty of classes with limits will submit lists to the Registrar's Office to manage roster lists. During this week, students may be cut from course rosters.
Friday May 1

Seniors are asked to submit their graduation information to NameCoach.

Deadline for Class of 2020 seniors to submit information to NameCoach regarding their data for graduation.
Friday May 1 Last Day of regularly scheduled Spring 2020 Classes Final scheduled day of Spring 2020 classes.

Monday May 4 -

Tuesday May 5

Make-up Days Due to the cancellation of classes in March, prior to Spring Break, Thursday classes will be held on May 4 and Friday classes will be held on May 5.

Monday, May 4 -

Friday, May 8

Second Round Pre-Registration for Fall 2020   After Roster Management Week, students have a second chance to register for Fall 2020 classes. Limits are enforced.
Tuesday May 5 Major Declaration due for Class of 2022 Second Semester Sophomores should submit their major declaration form to the Registrar's Office by this deadline to avoid Fall hold. Forms can be sent accompanied by department approval via email, listing the name of the new advisor.  Please notify current advisor of change.
    Start Docusign Process.

Wednesday May 6 -

Sunday May 10

Reading/Study Period No academic classes or exams.

Monday May 11 -

Friday May 15

Examination Period Final exams for Spring 2020 classes.
Friday May 15 Senior Theses and thesis grades due for Class of 2020 by 5:00 p.m. EST.  Summa Recommendations due online to Registrar; Audit Sheet signatures due to Registrar for class of 2020 students at noon. Class of 2020 students must submit their electronic theses online.  Please do this by 5:00 p.m. EST.   Paper theses are NOT being collected this year. Academic departments must submit DocuSign signatures and summa recommendation letters to the Registrar's Office by this deadline.
Friday May 15 Class prize winner names to the Registrar Departments must submit the names of all class prize winners to the Registrar's Office by this date.
Monday May 18 at 9:00 a.m. Grades Due for Graduating Seniors Deadline for Faculty to submit final grades for Graduating Seniors via ACdata.
Wednesday May 20 Grades Due for First, Second, and Third Year Students Deadline for Faculty to submit final grades for first, second, and third year students via ACdata by 5 p.m.
Friday May 22 Seniors (Class of 2020) Choose Final or Pass Grade Seniors will decide if they want a letter grade or a pass grade for their classes. Decision MUST be made by 5 p.m.
TBA Faculty Meeting Final vote on degree candidates. No changes to student records after this vote.
Monday June 15 Non-Seniors Choose Final or Pass Grade Non-Seniors will decide if they want a letter grade or a pass grade for their classes. Decision MUST be made by 5 p.m
TBA Undergraduate Awards Ceremony TBA
TBA Senior Assembly TBA
TBA  Commencement Conferral of degrees will take place at a date to be determined.