Requirements for Format and Deposit of Theses for Honors
The following policy, which requires submission of theses in both physical and electronic
formats, aims to provide access to interested readers to theses, portfolios, and projects presented
in partial fulfillment of requirements for a degree with honors at Amherst College.
The formatting of footnotes, bibliographies, tables, appendices, etc., should conform to
those outlined by standard authorities such as the Chicago Manual of Style, the MLA
Style Manual, APA Style, etc. Some departments prefer styles issued by other
organizations or journals in their respective fields. Students should follow the style
requested by their department and/or thesis advisor.
B. Information to Appear in Both Print Copy and Electronic Copy of
Please create a front page to include the following:
3. Statement to read:
Submitted to the Department of __________ of Amherst College in partial fulfillment of the requirements for the degree of Bachelor of Arts with honors. For Interdisciplinary majors, the statement should read "Submitted to the Department of Special Programs of Amherst College in partial fulfillment of the requirements for the degree of Bachelor of Arts with honors." For those students submitting a thesis in either Greek or Latin, please print the statement in the following manner:
"Submitted to the Department of Classics of Amherst College in partial fulfillment of the requirements for the degree of Bachelor of Arts with honors in Greek/Latin."
4. Name of faculty thesis advisor(s).
5. Names of readers (optional).
7. A completed copy of Appendix A (below).
C. Additional Format Requirements for Print Version
1. To ensure preservation of the printed version, the student should print the deposited copy on a laser printer to alkaline-buffered bond paper of 20-pound weight. IT stocks all public printers on campus with 20-pound acid-free paper.
2. Students should not bind the thesis but place it in a file folder provided by the Office of the Archives and Special Collections in Frost Library. Bring the file with the accompanying copyright information to the Office of the Registrar. The Archives office hours and contact information can be found here: https://www.amherst.edu/library/archives/generalinfo. The Registrar's Office is open Monday through Friday, 8:30 a.m. to 5:00 p.m. Your major department will tell you if they need a bound copy or if a digital copy is all that they need. If you use a binder, we do ask that the left-hand margin measure 1.5 inches on the left and the other margins should each measure one inch. If you do not use a binder, a 1 inch margin all around is sufficient. The document should be double-spaced and each page should be numbered.
3. The document may be either single-sided or double-sided, but the mirror or book
margin option must be used on a double-sided document to ensure that the inside
margin is the larger margin if you are putting it in a binder.
D. Additional Format Requirements for Electronic Version
Students should submit works in formats specified by the library. Current
standards are as follows
1. For works that consist primarily of text: PDF (Portable Document Format)
● Associated file type: .pdf; .pdfa
2. For non-textual works:
Preferred: Broadcast WAVE
● Associated file type: .wav
Acceptable: AIFF (Audio Interchange File Format)
● Associated file types: .aif; .aiff
Preferred: TIFF (Tagged Image File Format)
● Associated file types: .tiff; .tif
Acceptable: JPEG (Joint Photographic Experts Group)
● Associated file types: .jpeg; .jpg; .jp2
MPEG (Moving Pictures Expert Group)
● Associated file types: .mpeg; .mpg; .mp4
Students should discuss requirements for other formats with the
A. Students shall submit physical and electronic versions no later than the next-to-last day
of classes of the semester.
1. Electronic copy with attached cover sheet (Appendix A of this document):
Upload into the repository. https://www.ats.amherst.edu/thesis.
2. Physical copy with attached cover sheet (Appendix A of this document): Submit
in person at the Registrar's Office in a file folder provided by the Office of Archives
and Special Collections.
B. Instructions for submitting work with special requirements, including work in the plastic
arts, film, and performing arts.
1. Students should submit work involving the plastic arts, film, performing arts, and
other similar activities as physical photographs of the work, prints of the film,
production books, etc., accompanied by a statement of purpose.
2. Students should also submit in electronic form photographs, film, and the
statement of purpose. See item I.D above.
3. Unless an exception is granted, all material—both physical and electronic—
should conform to standards in section I above. Wherever possible, non-written,
physical materials should be enclosed within the binder. The Registrar's office can
help with securing non-written material.
4. If it is not economically feasible, or if it is physically impossible to deposit a nonwritten
project, a statement of purpose and description of the project—prepared in
the prescribed format, preceded by a title page, enclosed in a file folder, and copied
as a .pdf—should be submitted to the Registrar.
C. After Commencement, the Registrar will deposit the physical copies and electronic
copies of all theses with Archives and Special Collections.
A. Theses are available to members of the Faculty for examination prior to the meeting at
which the Faculty votes on the degree.
B. Copyright and Licensing.
1. By law, copyright in the thesis belongs to the author, including all rights of
publication and reproduction. U.S. copyright law does not protect facts, data, or
ideas: see 17 U.S.C. § 102(b).
2. Physical and electronic copies of the submitted thesis become an official record of
the Registrar and Amherst College. The author retains copyright in the work
3. Each thesis must include the cover sheet in Appendix A—completed and signed
by both student and thesis advisor. This coversheet will govern how the library
distributes the thesis.
i. If the thesis advisor and the student cannot agree on the appropriate option
in Appendix A (i.e., if the advisor and student insist on incompatible
options), the college shall assign the more restrictive of the two options.
Only the more restrictive option should be indicated on the cover sheet.
ii. The restriction may be modified at any point with the consent of both the
advisor and the student. If either party cannot be contacted, the original
agreement will stand.
It is the responsibility of the student to become familiar with the policies of academic
departments that require separate copies of the thesis.
|Catherine A. Epstein
Dean of the Faculty
| Ewa Nowicki
| Michael Kelly
Head of Archives and Special Collections