This committee is responsible for providing an adequate and timely supply of food/drinks at headquarters.
If classes wish to supplement the regular meals available for a fee at Valentine, Amherst College Caterers or one of the other approved local caterers may be able to cater at headquarters or supply informal buffets, barbeques and platters for pick-up over the weekend. Food and beverage chairs will receive the previous year’s menu from Amherst College Catering in the fall; as prices may change, an updated one will also be mailed in the spring. Most classes have an open bar and dinner Friday evening, a continental breakfast Saturday morning, a more formal cocktail reception, dinner and party Saturday evening and a brunch or continental breakfast Sunday morning. Some begin Thursday evening with an optional dinner or more casual buffet. Classes have found that if an organized gathering and event is planned on Thursday evening, it encourages classmates to arrive early.
Please remember that while the College does provide tables and chairs for your headquarters, it does not provide tablecloths. You should be clear with your caterer to determine what they will be providing. In addition to food, you can purchase “Amherst” branded plastic cups and napkins, as well as purple disposable tablecloths from Amherst College Catering. Your Class Assistants can pick up more of these items at the Valentine loading dock, when it is open, throughout the weekend.
You will need to decide if you want to offer a full bar throughout the weekend, or simply provide beer, wine and soft drinks. We suggest you order a good supply of soft drinks, bottled water and other non-alcoholic beverages. Many alumni will bring their children to Reunion and will want kid-friendly drinks. Arrangements for all beverages should be made directly with the supplier. Please make arrangements to have your kegs returned or collected at the end of the weekend. The College cannot be responsible for empty keg shells. Please carefully read the Alcohol section in General Information for more information about the College’s policies. Class assistants will be provided with a bar kit from the College with an ice bowl, scoop, bar rag, cork screw and water pitcher. You should plan for any garnishes you will want behind your bar as well as the equipment to prepare them (knives, cutting boards, etc.).
Class Assistants are able to pick up ice from Valentine Catering during set hours for use in soft and mixed drinks. Ice is not available to cool kegs. Please arrange with your bar supplier to purchase ice for your kegs. You must also arrange for a cooler to transport ice from Valentine and keep ice cold behind the bar.