Reunion Deadlines

FALL

Recruit potential committee chairs and members

November/DECEMBER

Class Reunion planning Zoom or conference call - Reunion planning conference call arranged in cooperation with class liaison for class members who are interested in participating in planning. Your class liaison will provide resources and information you need to be ready, including past budgets, programs and class lists, in addition to the data provided in the Reunion Planning Handbook. Fall tasks:

  • Set general budget (consider entertainment, meals, tent, etc.)
  • Set class fees (deadline: December 1)
  • Begin inviting speakers and coordinating programs
  • Appoint Attendance Committee chair(s)
December 1

Class fee structure due to your class liaison

WINTER/EARLY SPRING

Preliminary college-sponsored programs will be posted to the website as they are confirmed, Reunion mentioned in e-News and through an email to all alumni

FEBRUARY 1

Registration opens

Class Program planning check-in with class liaison

March 1

Class Program Form due

March 15

Headquarters Form due

April 1

Alumni and Parent Programs will be in touch with preliminary class program schedule

April 15

Program schedule and descriptions finalized (after being approved by committee and speakers)

APRIL 30

Final deadline for all program additions/changes – this is the last day to have changes included in the printed Reunion program

May 15

Cancellation deadline – no housing refunds after this date, refunds for class fees will be determined by the Reunion Chair and Treasurer after Reunion

EARLY JUNE

REUNION


Suggested Communications Timeline

We recommend sending one communication per month beginning in November or December. Mailings will be sent by email (or by paper mail to those without email). Classes may choose to send at least one mailing to all classmates on paper, including a registration form. The College will offer email templates for many of these communications.

Please be aware that all communications (copy, photos and any other graphics) that are sent through College communications channels—email, College-run social media, amherst.edu webpages, or snail mail—will be reviewed by the Advancement Communications team. All communications are formatted according to the College’s style guide and Visual Identity Toolkit for the sake of consistency. We may make edits to your message to ensure that the invitation aligns with the College’s messaging guidelines and best practices; if that is the case, we’ll share the revised draft with you before it is sent (and we’re always happy to explain the rationale for any edits!).

FALL

Reunion Planning Meeting Communication: Classes may work with their class liaison to draft a call for volunteers in advance of the fall Reunion planning Zoom or conference call.

November/December/JANUARY

Written Communication: Save the date, update your class on other decisions and request any program or other assistance needed.
Class Website: Post the class letter and any other Reunion information.

FEBRUARY

Written Communication: Once registration opens, invite members of the class to Reunion and announce class fees. Include a preliminary list of classmates planning to attend (you can also link to a list of registered alumni by class, available on the Reunion website) and an appeal to those who have not yet responded. Questionnaires or polls concerning activities and interests of the class are popular and should also be sent/posted at this time.

An auto-populated list of attendees from the registration system will appear on the “Who is Registered?” page on the Reunion website.

MARCH

Written Communication: Update on class plans for Reunion, including programs, meals and activities. If you haven’t already sent a postal mailing with a paper registration form, this is a good time. Note: Information on class officer nominations will be sent from Alumni and Parent Programs to current class officers in February/March, and some classes may choose to do a call for nominations at this time.
Other Communication: Make telephone calls and send emails to classmates encouraging attendance and registration.

April/May

Written Communication: Can include class program information, and/or a link to the class schedule on the Reunion website (this will not include private programs like dinners, so that will need to be included separately in your communication).