Reunion Deadlines

Summer before Reunion

Recruit potential committee chairs and members.

October

Class Reunion Planning Conference Call (can be held in person at Homecoming) - Reunion planning conference call arranged in cooperation with class liaison for class members who are interested in participating in planning. Your class liaison will provide resources and information you need to be ready including past budgets, programs and class lists, in addition to the data provided in this handbook. During this meeting you should plan to:

  • Set general budget (consider entertainment, meals, tent, etc.)
  • Set class fees (must be set by December 1)
  • Begin inviting speakers and coordinating programs
  • Appoint attendance committee chair(s)
December 1

Class fee structure due to your class liaison

January 5

Registration opens

January - March

Preliminary college-sponsored programs will be posted to the website as they are confirmed. Reunion is mentioned in e-News and through an email to all alumni.

March 1

Class Program Form and Headquarters Form due.

April 1

Alumni and Parent Programs will be in touch with preliminary program schedule.

April 15

Program schedule and descriptions finalized (after being approved by committee and speakers).

May 10

Final deadline for all program additions/changes – this is the last day to have changes included in the printed Reunion program.

May 15

Cancellation deadline – no housing refunds after this date, refunds for class fees will be determined by the Reunion Chair and Treasurer after Reunion

End of May

REUNION!

July 1

Post-Reunion forms due back to Alumni and Parent Programs to help upcoming classes plan for future Reunions.


Suggested Communications Timeline

We recommend sending one communication per month beginning in November or December. Mailings will be sent by email (paper mail to those without email). We recommend sending one mailing to all classmates on paper, including a registration form.

August - September

Homecoming Letter: The Reunion chair can collaborate with the Class President on a letter urging attendance and inviting classmates to attend any class-specific events planned for Homecoming, as well as encourage participation on a class Reunion planning conference call or meeting if scheduled.

November - December

Letter: Save the date and announce the class fee, update your class on other decisions.
Class Website: Post the class letter and any other Reunion information.

January

Letter: Invite honorary members of the class to Reunion, announce class fees and request any program or other assistance needed. Include a preliminary list of classmates planning to attend (you can also link to a list of registered alumni by class, available on the Reunion website) and an appeal to those who have not yet responded. Questionnaires or polls concerning activities and interests of the class are popular and should also be sent/posted at this time.
An auto-populated list of attendees from the registration system will appear on the “Who’s Coming” page on the Reunion website.

February

Letter: Give an update on class plans for Reunion, including programs, meals and activities.
Other Communication: Make telephone calls and send emails to classmates encouraging attendance and registration.

March

Letter: Call for nominations of those interested in running for class officer positions. Update on class plans. If you haven’t already sent a postal mailing with a paper registration form, this is a good time.

April - May

Letter: Can include class program information, and/or a link to the class schedule on the Reunion website (this will not include private programs like dinners, so that will need to be included separately in your communication).