- Annual Fund
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- Class Secretary Handbook
- Reunion Planning Handbook
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- Reunion Timeline
- General Reunion Schedule
- Reunion Chair Responsibilities
- Committee Descriptions and Duties
- Attendance Committee
- Children and Families Activities Committee
- Editor of Reunion Books
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- Food and Beverage Committee
- Headquarters Committee
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- Program Committee
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- General Information
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- Commonly Used Forms
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- Contact Alumni and Parent Program Staff
- Contact Reunion Chairs
- Regional Programs
- Society of the Alumni
This committee is responsible for submitting names of proposed class officers for the next five years (except the position of Class Agent, who is appointed by the college). The nominating process for all class officers should take place before Reunion through class letters or phone calls. The class president serves as the chair of the Nominating Committee, and the vice president is also a member.
The committee should solicit suggestions from the class in the fall and, after consultation with your class liaison and classmates, determine the top candidate for each position. In fairness to the individuals nominated and to the class, the proposed slate of officers should be in place well before Reunion. At the class meeting, an election is most often a formal endorsement of the proposed slate of officers. A floor vote or run-off for officers during Reunion is difficult for the individuals who might be elected without having been informed of the process. If you would like to set up an online nomination and election system, consult your class liaison.
Positions to be filled are: President, Vice-President, Treasurer, Secretary, Web editor/social media chair, and reunion chair(s). Candidates should be given a job description and be willing to serve for a five-year period. Your class liaison will be happy to discuss the positions with the proposed candidates prior to Reunion.
CLASS PRESIDENT - Responsible for actively assuming leadership for the class. He or she acts as consultant to Alumni and Parent Programs on all matters pertaining to the class or alumni relations. The president takes primary responsibility and leadership for all non-fundraising class activities such as Homecoming and class dinners and, along with the vice president, is responsible for overseeing the nomination of new officers prior to your next Reunion, or at any time that a vacancy occurs.
VICE PRESIDENT - Responsible for supporting the class president as needed; often helps in executing specific class projects; serves on the Nominatiung Committee and helps find new class officers whenever a vacancy occurs.
TREASURER - Responsible for keeping track of the funds available for class use, overseeing class finances and budgeting in concert with the class liaison.
SECRETARY - Responsible for keeping classmates informed and in touch with one another. The class secretary is an aggressive news gatherer charged with writing a quarterly Class Notes column for the Amherst magazine and class website. This person is also responsible for ensuring “In Memory” pieces are written when a classmate dies.
REUNION CHAIR(S) - Responsible for recruiting and managing a group of classmates to plan and oversee class Reunion activities. The success of a class Reunion depends on the efforts, organization and creativity of this individual. He or she must be able to manage, delegate, meet deadlines and be comfortable writing to the class and speaking with classmates by telephone on a regular basis in preparing for a Reunion.
WEB EDITOR/SOCIAL MEDIA CHAIR - Responsible for managing the class’s online presence, including making updates to the class website. A technical background is not required for this position since our online services are designed to be easy to use. A Web editor should be skilled in editing and organizing information, but does not necessarily need to know any programming or code, such as html. A social media chair must be comfortable using social media and social media marketing and should be active on at least two social media platforms. In both positions, some experience with digital photo preparation might be desirable if the class wishes to post custom photos. Above all, the person who fills this role needs to be a good communicator, a proficient editor and able to make frequent updates to online information. Click here for detailed information on setting up class Web pages.
The outgoing reunion chair should confirm the names of the new officers with Alumni and Parent Programs immediately following Reunion.