- Regional Associations
- Class Officers
- Class Secretary Handbook
- Reunion Planning Handbook
- Planning Meeting Registration
- Reunion Timeline
- Preliminary Schedule
- Reunion Chair Responsibilities
- Committee Descriptions and Duties
- What the College Provides
- General Information
- Suppliers and Other Useful Contacts
- Commonly Used Forms
- Useful Reunion Stats and Information
- Contact Alumni and Parent Program Staff
- Contact Reunion Chairs and Class Presidents
- Annual Fund
- Society of the Alumni
- Career Center and Network
- Center for Community Engagement
- Board of Trustees
- Friends Groups
Year Prior to Reunion
Spring Recruit potential committee chairs and members.
April – June Reunion committee speaks with class liaison in alumni office.
Review class list and past Reunion schedules and committees.
Summer Class letter or email
Ask for volunteers, announce names of committee members, announce Reunion dates and invite classmates to Homecoming. Encourage Reunion attendance by including a reply card or email address asking for tentative commitments.
Aug./Sept. Class letter
Reunion chair and class president should collaborate on a letter urging attendance at Homecoming and inviting attendance on Reunion Planning Meeting conference call scheduled for class volunteers. Include the names of committee members, invite ideas for programs and announce preliminary plans for Reunion.
Oct. Reunion Planning Conference Calls for Reunion and Program Chairs
Join Alumni and Parent Program staff in person or on the phone for one of two informational conference calls before you meet up with your class. One will take place in Greater Boston, one in NYC. Details will be sent to you in August.
Reunion Planning Conference Call with Class Volunteers
Reunion planning meeting conference call arranged in cooperation with class liaison for class members who are interested in participating in planning.
- Review budget
- Set class fees
- Begin inviting speakers and coordinating programs
- Appoint attendance committee chair(s)
Nov./Dec. Class letter
Send a class letter announcing the class fee and updating your class on other decisions made at the planning meeting. From this mailing onward, every Reunion correspondence should include the URL of the class/college online registration form and/or a printed copy of the form.
Post the class letters, Reunion Committee officers, list of classmates planning to attend and any other Reunion information.
Year of Reunion
The online registration form goes live.
Class letter and website
Invite honorary members of the class to Reunion, announce class fees and request any program or other assistance needed. Include a preliminary list of classmates planning to attend and an appeal to those who have not yet responded. Questionnaires or polls concerning activities and interests of the class are popular and should also be sent/posted at this time.
Alumni and Parent Programs (APP) mails forms to program chairs (see Appendix C) requesting information on the programs your class has planned. APP also mails a form asking for information about the class tent, the number of class assistants requested and who should be housed in headquarters. These forms are due by March 1.
February Class letter and website
Give an update on college and class programs. Include a preliminary list of classmates planning to attend, the URL of the combined class/college online registration form and/or a printed copy of the form. Make telephone calls and send emails encouraging attendance and registration.
March Class letter and website
Call for nominations of those interested in running for class officer positions. Include a preliminary list of classmates planning to attend, the URL of the combined class/college online registration form and/or a printed copy of the form.
APP posts online the preliminary Reunion program—containing general information about Reunion. The online program is updated regularly.
Return forms to Alumni and Parent Programs
- Class Programs Forms – March 1
- Class Headquarters Form (includes class assistant requests)– March 1
Mid April APP mails the times, location and descriptions of programs to program chairs and participants for necessary corrections.
Late April/Early May Final class letter
APP mails the names and contact information of class assistants.
Make telephone calls and send emails urging attendance and registration.
Submit Nominating Committee’s slate of class officers and discuss with class liaison.
End of May Reunion
Summer Follow up:
Complete Reunion Chair and Treasurer reports and return to APP.
Submit newly elected class officers’ names to APP.