Voting members of the Society of Alumni:
• Recipients of honorary degrees
• Non-graduates who have matriculated and whose classes have graduated.
Elected, non-voting Associates of the Society:
• Widowed spouses of Amherst alumni
• Parents of current and past students
• Friends of the College who have maintained a close interest in the College
Amherst now has over 22,000 alumni. In any given year, approximately ten percent of those alumni are serving the College in various volunteer capacities. At Reunion another 1,400 or more will return to the campus to celebrate their fondness for Amherst and the friends they have made through that association.
OFFICERS OF THE SOCIETY OF THE ALUMNI
The following officers are nominated by the Nominating Committee of the Society of the Alumni to serve one-year terms:
An Honorary President, five Honorary Vice Presidents, a President, Treasurer and Secretary are elected at the annual meeting of the Society of the Alumni during Reunion Weekend.
Honorary President: The Honorary President is chosen as a mark of special recognition and has advisory duties.
Honorary Vice-Presidents: Five Honorary Vice-Presidents, representing a number of classes and volunteer positions, are also chosen as a mark of special recognition and their duties are advisory.
President: The President presides at the Annual Meeting of the Society of the Alumni.
Treasurer: The Treasurer of the Society provides full and accurate accounts of all receipts and disbursements of the Society. All funds of the Society are in the care of the Treasurer of Amherst College. The Alumni Secretary is most often elected Treasurer as well and is a member of the Executive Committee of the Alumni Council.
Secretary: The Alumni Secretary keeps the records of the Society, gives notice of all special meetings of the Society and performs other duties as prescribed by the Executive Committee of the Alumni Council. The Secretary of the Society serves as the Secretary of the Alumni Council, of the Executive Committee and of all committees of both.
COMMITTEES OF THE SOCIETY OF THE ALUMNI
The Alumni Council: The Alumni Council serves as the executive committee of the Society of the Alumni and transacts the business of the Society between its annual meetings.
Alumni Council representatives are chosen as follows: one representative from every class graduated from Amherst College, one representative from every Amherst Association, and one representative from every group or club certifying a membership of one hundred or more members. The classes, associations and clubs elect their own representatives.
The Alumni Council meets on an annual basis. At the Alumni Council meeting, the chair of the Executive Committee of the Alumni Council presides and the following occur: a report from the President of the College, a report from the Alumni Secretary on the status of alumni activity, the presentation of Distinguished Service Awards, the treasurer’s report, budget resolutions and elections of officers for the coming year.
Members are elected to the following committees by the Nominating Committee of the Society of the Alumni. Terms of service vary by committee.
Executive Committee of the Alumni Council: The Executive Committee of the Alumni Council is composed of:
the President of the Society of the Alumni
the chairs of the Alumni Fund
15 members at large from the Society
Committee members serve three-year terms. The Executive Committee chair presides at all meetings of the Executive Committee and of the Alumni Council. The committee works closely with the Alumni Secretary as an advisory body on matters pertaining to alumni relations (class and association activities, Annual Fund, alumni programs such as Reunion, Homecoming, parent programs and Family Weekend). In addition, staffing, budget and programmatic changes are brought before the Executive Committee for discussion. The Committee also appoints representatives to committees that from time to time are created to study issues or conduct searches (i.e., presidential search). The Executive Committee meets at least three times a year to transact the necessary business of the Alumni Council.
Inspectors of Election: The Inspectors of Election of alumni trustees each serve a term of one year with a preference for staggered three-year terms. The Inspectors oversee the Alumni Trustee Election, receive and count votes and ballots. The Inspectors provide a written record of the election results to the Secretary of the Society of the Alumni and a report to the Society of the Alumni at its annual meeting.
Committee to Nominate Alumni Trustees: The Society of the Alumni annually elects one alumni trustee to serve a six-year term on the Board of Trustees. The Nominating Committee is charged with selecting a slate of alumni candidates for the election and works from July through December of every year to identify, interview and select the candidates. The Committee selects three nominees for each Alumni Trustee vacancy and secures their consent to run for Alumni Trustee.
Each of the nine members of the Committee serves three-year terms. Three Committee members are elected every year at the annual meeting of the Society of the Alumni.
Suggestions of candidates for the trustee election should be forwarded to the Committee to Nominate Alumni Trustees, c/o the Alumni Secretary.
Nominating Committee of the Society of the Alumni: The five member Nominating Committee is comprised of members of the Executive Committee of the Alumni Council. Members serve terms as appointed by the Chair of the Executive Committee of the Alumni Council. The committee nominates all officers and committee members to be elected by the Society of the Alumni at the annual meeting, including candidates for the succeeding Nominating Committee, the Executive Committee, the Committee to Nominate Alumni Trustees and other offices to be filled by the Alumni Council at its annual meeting. Committee members seek the advice of the full Executive Committee, the Advancement staff and other members of the alumni body who suggest potential candidates.
Other Committees: The Executive Committee creates or eliminates standing and special committees as appropriate.