Constitution and By-Laws

SAAC CONSTITUTION

 

AMHERST COLLEGE SAAC MISSION STATEMENT

The Amherst College SAAC provides a voice for student-athletes within the Amherst College Community, represents the interests of student-athletes to the administration, undertakes projects that benefit all members of the community, and highlights engaged student-athletes on campus.

 

NCAA SAAC MISSION STATEMENT

The mission of the NCAA Division III Student-Athlete Advisory Committee (SAAC) is to enhance the total student-athlete experience by promoting opportunity, protecting student-athlete welfare, and fostering a positive student-athlete image.  (www.ncaa.org)

 

I. PURPOSE

1.  To foster a positive relationship between the athletic and academic communities

2. To promote communication between the Amherst College Athletic Department and the student-athlete population

3. To promote athletics as a valuable part of the college experience, and to help create a positive image of student-athletes and athletics on our campus

4. To design and implement programs which encourage community relations, school spirit, and sportsmanship, as well as boost attendance and excitement at Amherst College athletic events

5. To encourage and facilitate involvement of student-athletes in campus and community service projects

6. To disseminate information to student-athletes and to solicit student-athlete responses to proposed NESCAC and NCAA legislation

 

II. MEMBERSHIP

A. Intercollegiate Team Representatives

1. The membership of SAAC will consist of one to two members of each varsity and club team.  This person shall be a freshman, sophomore, junior or senior.   

2. Selections are held at each team’s discretion and elected representatives’ names must be given to the secretary by the last day in March each year. Newly elected representatives will start their term at the last (April) meeting of each school year.

3.  Additional members from intercollegiate teams may be present, but will not receive a vote.

4.  In the event that a representative terminates his/her participation on a team, the representative may continue to attend meetings, but must relinquish his/her official status as a SAAC representative immediately and delegate that responsibility to a current teammate.

5.  Each team will elect one alternate who will serve as a voting representative at meetings when a representative is unable to attend.

6.  All former SAAC members may attend meetings, without a vote, given chair approval.

7.  If the team is unable to come up with representatives that fit the criteria, the SAAC Executive Board will approve selections on a case-by-case basis.

 

B. Club Team Representatives

All clubs are invited to have 1-2 representatives. Total membership for voting purposes will be determined at the beginning of each academic year based on the total number of representative commitments from club and varsity sports.

The following clubs will be invited to have representation:

MW Rugby

MW Crew

MW Ultimate

MW Fencing

M Volleyball

M Wrestling

M/W Water polo

 

C. Advisors

1.  There will be 5 members of the athletics department staff that will serve as advisors to the committee (3 coaches, the Athletics Director, and the Hitchcock Fellow)

2.  The 3 coach advisors of SAAC shall be nominated by the Athletic Director and approved by the Executive Board.

3. The advisors shall be advocates for student-athletes, and support the ideas of SAAC while serving as non-voting members.

4. The advisors shall work with other administrators and coaches to help student-athletes have their voices acknowledged and heard.

5. The advisors shall act as a sounding board for SAAC in order to help the members best articulate its concerns, while at the same time ensure a safe environment for discussing various issues.

6. The advisors shall educate the student-athletes on NCAA rules and its governance structure, and make every effort to provide administrative support and the securing of the necessary resources to help accomplish its goals.

 

III. EXECUTIVE BOARD

A. Selection

1. At the end of fall semester, the representatives of SAAC shall elect the executive board that will consist of a President, Vice President, Secretary, Treasurer, and NESCAC Representative(s).

B. Roles

These Executive Board positions may be varsity or club athletes, while the NESCAC Representatives must be varsity athletes.

1. President – The President shall preside over all meetings, delegate duties, and call for a vote when warranted.

2. Vice President - The Vice President shall act as the chairperson in the absence of the President.

3. Secretary – The Secretary shall record all minutes of the committee’s meetings and is in charge of keeping track of attendance.

4. Treasurer - The Treasurer shall keep track of an annual budget, represent AC SAAC to sources of funding, and report all expenses at each meeting.

5. Committee Liaisons – TBD

6. NESCAC Representatives – The two NESCAC SAAC Representatives shall attend all Conference SAAC meetings and serve as a liaison between the NESCAC SAAC and the Amherst College SAAC. There must be one female and one male representative, and these NESCAC Representatives could be members of the Executive Board.

 

IV. MEETINGS

A. Frequency

This meeting schedule is meant to be a guideline, and is subject to change.

2. Meetings will be in the Conway Classroom.

3. Subcommittees will have additional meetings as needed, and will be called by each subcommittee.

B. Attendance

1. Attendance is mandatory for all members.  Alternates shall be notified as far in advance as possible; the President and Secretary shall be notified at least 48 hours in advance.

2. Attendance will be recorded and reported to coaches and SAAC members. After a second absence, the representative will be replaced by the alternate from their team.

3. When a team representative cannot be present, the team’s alternate must be present.

C. Voting Procedure

1. 66% of SAAC will suffice for a quorum; a full quorum of members must be present in order to vote.

2. Decisions shall be made by a simple majority vote of 51% of the members present.

3. This constitution may be amended by two-thirds vote of the total membership of the committee.

 

V. SUBCOMMITTEES

A. General

  1. Sub-committees will be determined each academic year.

  2. Each sub-committee will have a chairperson who will be responsible for calling meetings and making every effort to adhere to the goals and purposes of the sub-committee.

  3. It may be determined that there exist standing sub-committees and annual sub-committees; depending on the evolution of SAAC and its functions, issues within the community, and/or service projects that arise in the future.