The deadline to submit all coach forms this semester is September 30th.

Coaches and instructors for club sports and activities are usually paid through the College's payroll system. However, all forms must first be submitted to the Treasurer's Office. Paperwork must be resubmitted each semester, since they are valid only for that semester and not for the entire year.

During the beginning of the semester, submit the following forms to the Treasurer's Office:

  • A signed and completed Consultant's Agreement. This is so that we know how much to pay your coach, the terms of payment (paid monthly/biweekly/all at once, etc.), and where to send payment.
  • A signed and completed W-9 form. Submit this form in case any information about your coach or instructor changes from the year before.
  • There is no need to attach a Check Request Form to this paperwork!!

The Treasurer's Office will then process the paperwork and take it to the appropriate location for the paperwork to be additionally processed by the College. 

Processing paperwork can take a few weeks, so be sure to submit all paperwork as soon as possible!

Please note that coaches and instructors will not be paid anything more than what has been allocated to them in the budget. The BC must approve all salary increases for coaches. If your club sport coach plans to submit invoices, please have them sent to the Athletics Department; if your club activity instructor plans to submit invoices, please have them sent to the Office of Student Activities.