We strongly encourage all students, faculty and staff to have a visible ID while on campus.  Your Amherst College ID card will allow you access to the exterior of buildings, some interior rooms, meal swipes, vending purchases, and purchases at various retail outlets on campus. ID services is located in the Dining Services offices, located in the basement of Valentine Hall. For questions, please email idservices@amherst.edu.

Photo for Amherst College ID

Your Amherst College ID is your ticket to important locations and services on campus, including entering your residential hall, eating at Valentine Dining Hall, doing your laundry, accessing athletic facilities, printing, and checking out books at any of the Five College libraries. All photos must be uploaded to your Workday account. Please type "Change My Photo" in the search option within WorkDay and follow the instructions to upload your photo.


  • Make your photo portrait format (image is taller than it is wide).
  • Include your full face, front view with a plain white or off-white background (see example below).
  • Do NOT send a full body photo; the photo should be from the shoulders up to the top of your head.
  • The photo should be at minimum 300 wide x400 tall. Larger images and higher resolution welcome. 
  • Submit JPEG format (.jpg or .jpeg).
  • Passport photos are good, as are some yearbook photos; cell phone photos are fine as long as they meet the other requirements.
  • Do NOT wear a hat or headgear that obscures the hair or hairline. (Exceptions will be made for religious or medical head coverings. If you have any questions or concerns, please contact the Office of Communications for more information—see below.)
  • If you normally wear a hearing device, wig, or similar articles, they should be worn for your picture.
  • If you wear glasses, avoid reflections. Do NOT wear sunglasses.
  • Photos should not be overly dark or overly light.
  • No one else should appear in the photo.
  • No watermark on the image.

Please upload a clear headshot to your WorkDay profile.  

Checklist for New Employees, Special Non-Employees, and Position Changes

To be completed by appropriate department representatives at time of new person's appointment, prior to their arrival on campus, or prior to a change in position or status here

New employees or those changing position or status may not complete their own checklists. Appropriate department representatives or the position supervisor must complete the checklist.

ID Pickup

ID's can be picked up in the Dining Services offices on weekdays between 8:00AM-12:00PM and 1:00PM to 3:30PM or sent to a department. For student reprint ID's, there is a $25 fee that is automatically charged to their term bill. 

Temporary / Lost IDs

If you are in immediate need of an ID, please contact campus police at x2291 or Residence Life at housing-operations@amherst.edu.

Building Access

For students, residence hall access is controlled by Housing; contact them at housing-operations@amherst.edu. Additional building access requests are controlled by IT; they can be contacted at askit@amherst.edu.

For faculty and staff, building access is controlled by IT; they can be contacted at askit@amherst.edu.

Meal and Charge Plans

If you have specific questions about meal or charge plans, including AC Dollars, 5 College Meal Exchange, Amherst Meal Plans, Employee Charge Plans or costs of meal, please email mealplan@amherst.edu.

ID's for Non Employees

Please reference this page and complete the required information. Once HR provides ID Services with the appropriate information, a card will be generated.