Reimbursement and Payment Information for Co-Sponsorships

If you used a purchase order:

Pickup of a Purchase Order must be arranged at least two business days in advance of your event. Once completed, please bring the itemized receipt (tax free) and purchase order to the Keefe 017 so that we may pay the vendor. Obtaining a purchase order requires meeting with Student Activities staff prior to obtaining the good or service.

If you need to be reimbursed for items you personally paid for:

Please fill out a Reimbursement Form (PDF below), and attach relevant itemized receipts taped to a 8.5"X11" (standard) sheet of paper. Bring the completed form to Keefe 018 for processing.

If you need to be paid for services you personally provided:

Please fill out a student appointment form and a student payroll sheet. Drop by Keefe 018 to get instructions on how to complete this process. 

If you need to pay a vendor for services they provided:

If funding for these services was formally granted to you by our office via co-sponsorship award email, please bring the invoice(s) to Student Life as soon as they become available to you. Note that this means the vendor is willing to be paid after services have been rendered. We can help you remit payment to the vendor and figure out if invoicing is a viable payment option. It is always a good idea to ask the vendor to submit a W-9 with their invoice as well. Payment cannot be remitted to the vendor without a W-9 on file. Ask the vendor if they have been paid by Amherst College in the past. If so, additional W-9 documentation is not necessary.