Party Registrations are only considered during each academic term while classes are in session and not during breaks/holidays/Reading Period/Finals as referenced by the Academic Calendar.
Amherst College’s Party Policy is designed to help students host safe, successful, and respectful parties. The Policy encourages forethought and responsible party management on the part of student Party Sponsors, ensures sufficient coordination time for necessary facilities, support services and security, adheres to the Student Code of Conduct and Massachusetts state law.
In recognition of the fact most party spaces are held in public spaces within residential halls, the spirit of registration is to reflect the wishes of those residents within the building while cooperatively respecting everyone’s living space.
Frequently Asked Questions
Do I have to register parties in my private space (e.g. room or social suite)?
No. However, residents are expected to make a responsible effort to maintain safety for guests at private parties, including managing safe attendance levels and addressing unsafe intoxication of guests. All residents who hold private parties (including all members of a suite) are held to the same expectations as registered party hosts.
What are the different options for a registered party?
There are two party options from which to choose.
Party Registration - Basic: Small Party | Up to 99 guests| Bring Your Own Beverage (BYOB) or Alcohol-Free|
These registrations are overseen and approved by respective Assistant Directors of Residential Life in conjunction with the wishes of the hall residents.
Party Registration - Complex: Large Party | More than 99 guests | Alcohol-Free or with Amherst College Approved Beer/Wine Servers|
These registrations are overseen and approved by the Office of Student Activities in conjunction with the registrant and Residential Life (if taking place in a residence hall)
arties with more than 99 guests trigger the requirements of the state of Massachusetts Crowd Manager Law which requires the presence of a certified Crowd Manager which can be facilitated through the Office of Student Activities.
How do I register a party?
Registering parties is now easier than ever on the campus’ Virtual EMS page. There are two templates you may choose from in the Reservations tab of the site:
Party Registration - Basic
This is the most common party registration, where the basic parameters are:
A Party Sponsor must submit for review at least 72 hours in advance of the party date a Virtual EMS request
Before a party is authorized, the Party Sponsor may be required to meet with the Assistant Director of Residential Life of the residence hall requested via Virtual EMS
Attendance at the party cannot exceed 99 guests
No guest is allowed to serve alcohol to another guest and each guest is responsible for bringing their own alcohol for personal consumption
Alcohol is limited to six units for personal consumption
One unit consists of 12 oz of beer/cider or 5 oz of wine
No hard alcohol or drinking games are allowed
No guest is allowed to leave the party in the possession of open containers alcohol
No guest is allowed to consume alcohol in public areas or areas where there is increased safety risks, including but not limited to porches, balconies, stairwells, or roofs.
Party Registration - Complex
This is less common but can occur in spaces that can accommodate 100+ attendees under these basic parameters:
A Party Sponsor must submit for review at least two weeks in advance of the party date a Virtual EMS request
Before the party is authorized, the Party Sponsor is required to meet with the Office of Student Activities
The party can have over 100 guests
If there is alcohol present, beer and/or wine must be facilitated by TIPS servers through a third party vendor approved by the Office of Student Activities and funded by the organizing student group or team
The party requires a security presence and non-alcoholic drinks must be coordinated through and funded by the Office of Student Activities
What does Amherst expect from Party Sponsors?
Party Sponsors must make a responsible effort to manage parties safely and show respect for residents, first and foremost, facilities, and staff. At minimum the expectations include:
Be available to interact and cooperate with AC Police Officers if necessary. Please note that any complaints will be reported to the party sponsor via their listed phone number to avoid having ACPD arrive in-person. It is important for party sponsors to keep their phone on them throughout the night and be ready to answer calls from ACPD Dispatch (413-542-2291).
At least 1 Party Sponsor per 50 expected guests
Be in attendance for the duration of the party
Manage safe attendance levels
Address unsafe conditions at party, including unsafe intoxication of guests, overcrowding, and any guest behavior that creates a risk for other guests and facility
Request ACPD assistance to address unsafe conditions that develop outside of your reasonable control
Clean up the registered party space adequately by noon the following day (for residential halls) or by the end of the night for other public spaces.
Safety is the college’s first priority. Students should call ACEMS and/or ACPD (413-542-2111 Emergency Line) for support whenever the need arises. The College’s primary concern is the safety and well-being of our students and has a Medical Amnesty Policy that allows students to ask for help during difficult Alcohol or Other Drug situations. You can find the Amherst College AOD Medical Amnesty Statement below.
What is the Amherst College’s AOD Medical Amnesty Statement?
Amherst College is concerned about the use and abuse of alcohol and other drugs in our community. Alcohol abuse and illegal drug use affect the entire College community. The College’s primary concern with AOD use is the safety and well-being of our students. Students are expected to abide by Massachusetts law and College policies. For students who choose to consume alcohol, the College expects that they do so in moderation to avoid compromising personal safety.
Amherst acknowledges there may be times when students may face medical emergencies involving AOD use. In these situations, the College expects students to request emergency medical assistance for oneself or someone who may be suffering from a serious medical condition, including alcohol poisoning.
Symptoms of alcohol poisoning can include: unconsciousness or unresponsiveness, disorientation or confusion, slow breathing, vomiting or choking and cold or pale skin. If the affected student is on campus, Amherst College Emergency Medical Services (ACEMS) must be contacted at (413) 542-2111 and an Emergency Medical Technician (EMT) and First Responder (FR) will respond and evaluate the student. If medical assistance is deemed necessary, the College expects the student to accept transportation to the hospital for medical attention.
Because the safety and welfare of students is the College’s priority, the College has instituted a medical amnesty policy. This policy is applicable to the following parties: 1) student requesting medical assistance for oneself; 2) student requesting medical assistance for another person; and 3) student for whom medical assistance was provided.
When responding to such AOD violations, the College will consider the student’s decision to request medical assistance, and in most cases, view the act of seeking medical assistance as good judgment, therefore not deserving of the typical range of AOD sanctions. Thus, if it is determined that the medical amnesty policy applies to a situation, the students involved will not be subject to a violation of the AOD policy. Referral for AOD education still applies, and, in some instances, parental notification.
This policy does not protect students who repeatedly violate College policies. Once a student receives medical amnesty, future amnesty is at the discretion of the Office of Student Affairs. The Dean of Students, Director of Community Standards, or designee also have discretion to determine that this policy does not apply in more serious situations, including criminal possession of drugs, property damage, violence, etc.
What happens if I sponsor a party and fail to meet these expectations?
Given the importance of maintaining community safety and respect, there is a set of tiered consequences for Party Sponsors who fail to make a responsible effort to manage parties safely and show respect for facilities and staff.
The first incident will minimally result in a warning and a meeting with a Community Standards or Residential Life staff member to gain clarity on what occurred.
A second incident may result in probation and/or an educational sanction.
A third incident may result in escalated sanctions, housing relocation, or removal from housing.
As before, incidents may result in cleanup costs and potential restitution.
Please visit the Office of Student Affairs Community Standards page for information on the Community Standards adjudication process.
What happens if there is dorm damage at the party I sponsor?
Per current policy, if any damage of facilities or equipment occurs during your registered party, those identified as being responsible will be charged for the cost of repair or replacement. If the person(s) responsible for the damage cannot be identified, the Party Sponsor(s) may be charged for all damages and fines.
Who can help me plan a successful party?
Students can seek party planning guidance for Basic Parties from their Resident Counselors or their Assistant Directors of Residential Life and for Complex Parties from the Student Activities Office staff. Examples of areas where help and resources can be provided is crowd management compliance, beverage services, and other logistical support.
What are Massachusetts Law, Town Policy, and Amherst College Policy in relation to the sale or distribution of alcoholic beverages?
UNDER MASSACHUSETTS STATE LAW
a.) A person must be at least 21 years of age to purchase/possess or be served alcoholic beverages in Massachusetts.
b.) Possession of an alcoholic beverage by a person under the legal drinking age or any arrangement with another person to procure such drinks is a crime punishable by a $300 mandatory fine.
c.) Willful misrepresentation of one's age or the age of another person in order to purchase or receive alcoholic beverages is a crime punishable by a mandatory $300 fine.
d.) Any person who purchases for or delivers a drink to someone under the legal drinking age commits a crime punishable by a fine of up to $1,000 or by imprisonment of up to six months or both.
e.) No person may serve an alcoholic beverage to an individual who is obviously inebriated.
f.) No alcohol may be sold after 1:00 am.
h.) A Wine and Malt (Beer) license is mandatory when wine and beer are being served and there is an admission charge, donation to enter or any other attempt to raise money.
UNDER AMHERST TOWN POLICY
a.) A keg license is required for the possession of a keg containing malt beverage (beer), and for the dispensing of a malt beverage from a keg. Under town policy, failure to secure a keg license is an arrestable offense.
b) No person shall consume any alcoholic beverage nor possess or transport any open can, bottle or other container containing any alcoholic beverage outdoors on any town street, sidewalk, way and public property including, but not limited to, parking lots, parks, school playgrounds, recreation areas or conservation areas.
UNDER COLLEGE POLICY
a.) College-collected student activities and social fees and other College collected funds may not be allocated for the purchase of alcohol for student organized parties.
b.) Party Sponsors should employ a method to identify under-age persons and to ensure that alcoholic beverages are not served to such persons.
c.) All Party Sponsors should provide an appropriate amount of equally accessible, nonalcoholic beverages when alcoholic beverages are available (e.g. water, juice, and soda).
d.) Advertisements and posters for the party may not mention or imply the availability of alcohol.
e.) Kegs and alcohol of any type are not permitted in first-year residence halls. Students who are found in violation of this regulation will be referred to the Office of Community Standards and the keg(s) removal. If the keg is unlicensed there is a $100 fine may be assessed by the town of Amherst.
f.) No hard liquor is permitted at public parties with the rare exception of some senior parties sponsored in association with the Office of Alumni and Parent Programs. Drinking games, funnels, ice-luges, and similar devices are prohibited
g.) Party Sponsors must follow Party Policy. For Complex Parties, no one under the age of 21 shall be allowed access to the 21+ service area. Student Security will check identification at the door of the 21+ service area. Amherst College Police Officers will monitor the 21+ service area periodically to ensure compliance with Massachusetts State Law. Student Security will also ensure that students do not leave the venue with alcohol.
NOTE: If any of the above policies are violated, Amherst College Police Department, other College Official (e.g. Residential Life, Community Standards, Environmental Health & Safety), or Amherst Police may close down the party at their discretion. The Amherst College Police Department may shut down parties which are the cause of noise complaints by local residents after first checking in with party sponsors. Violators of the Town's noise ordinance may receive summonses from the Town Police and may be subject to fines and possible arrest.
The responsibility for enforcement of these policies rests with the partysponsors but this should not be a deterrent to registration. Party sponsors can report any extenuating circumstances to the Office of Residential Life for consideration at any time by emailing firstname.lastname@example.org.