Complete the Required Forms
Once you have been hired into Workday and BEFORE you can begin work, you must complete the required on-boarding taskes assigned to you. I-9, W-4 and M-4 Forms.
I-9 Employment Eligibility Verification Form
The I-9 Employment Eligibility Verification Form is required by the Department of Homeland Security/U.S. Citizenship and Immigration Services, who also stipulates the types of acceptable identification. Proper identification must be shown to a staff member of the Office of Financial Aid at the time of completion. Also, all forms of identification must be originals; copies of documents are not acceptable.
If this is the FIRST time you are working for the College, please contact Nancy Robinson, Student Employment Coordinator at email@example.com to arrainge a meeting time.
Common examples of acceptable identification include an un-expired U.S. Passport or a combination of a driver's license or Amherst I.D. and a birth certificate or Social Security card. International students must have an un-expired passport with an I-551 stamp or attached INS Form I-94 and I-20 or an Alien Registration Receipt Card with photograph. The I-9 must be completed within 3 business days of your date of hire. The I-9 form has very specific directions and requirements and should be read carefully. The Office of Financial Aid staff must uphold federal requirements and cannot accept any document not specifically listed as acceptable by the government.
W-4 Employee's Withholding Allowance Certificate
The W-4 Employee's Withholding Allowance Certificate directs Amherst College to withhold the correct Federal income tax from your pay. Please be aware of the federal income tax withholding rules as they may apply to your situation. You may be eligable to claim "exemption" from Federal withholding. For additional information on this option, you can visit the IRS interactive tool .
Massachusetts M-4 Employee's Withholding Exemption Certificate
The Massachusetts M-4 Employee's Withholding Exemption Certificate directs Amherst College to withhold the correct State income tax from your pay. Both forms must be read carefully, filled out completely, and electronically submitted through the on-boarding process in Workday.
Any questions on completing these forms, beyond the general instructions given, should be referred to a parent, guardian, or your tax consultant.
Student employees who qualify for "exempt" status will have nothing withheld from their earnings for Federal or state income taxes when you claim "exempt"..
Social Security and Medicare tax (F.I.C.A.)
Social Security and Medicare tax (F.I.C.A.) is not withheld from student earnings for on-campus positions during the academic year - hours worked September 1, 2019 to June 16, 2020.
F.I.C.A. taxes must be withheld from summer hours worked June 17, 2020 to August 29, 2021 AND most off-campus Federal work-study positions / funds earned throughout the calendar year.