The Office of Communications oversees the College Event Calendar. If you have questions or need help using the calendar, please contact a calendar administrator.

Submitting Events

There are two ways to submit an event:

  1. College Calendar Event Submission Form — Your event will go into the queue for review by the Office of Communcations.
  2. Department Website Calendar — Create a new event on your department calendar and check the box labeled, “Include this event on the main College calendar.” Events submitted via department calendars appear immediately on the College calendar. 

Editing Events

If you need to make changes to your published event listing, or need to cancel an event, please use this form to contact a calendar administrator, which will notify several people in the Office of Communications. To have your edit applied by the next business day, please submit the form by 1 p.m. The web form is monitored Monday through Friday during traditional business hours. 

If you manage a department calendar, you can edit your events in your department calendar and those edits will be reflected on the main College calendar.

Adding an Image to Your Event

To increase the visibility of your event, upload an image when creating the event.

At this time, images must be at least 840 pixels wide and 240 pixels high (this might change over the summer of 2022). Allowed file types are PNG, GIF, JPG, and JPEG. 

Please don’t upload an image of an entire poster with a lot of text in it. Instead, upload the primary image used in the poster. (Images with lots of text in them aren’t accessible.)

Featuring Your Event at the Top of the Calendar

To request that your event be featured at the top of the College calendar, check the box labelled, “Request that this event be featured at the top of the calendar.” An image will be required. We cannot guarantee that all events will be featured at the top of the calendar.

Featuring Your Event on the College Homepage

The Office of Communications features a handful of upcoming events on the College homepage at any given time during the academic year. We choose events based on public appeal and variety. If you would like us to consider featuring your event, please contact a calendar administrator. Please keep in mind that the audience for the College homepage is more external than internal. To promote your event to an on-campus audience, we recommend that you post a Daily Mammoth announcement

Daily Mammoth 

The Daily Mammoth contains the current day’s and the next weekday’s events automatically. However, you might wish to submit a separate announcement about your event in order to promote it ahead of time. 

Planning Your Event

See Communication’s guide to event planning to learn about reserving spaces, arranging catering or AV equipment, publicizing your event in local media, and more.