Amherst College Library welcomes requests to hold events in our facilities in order to support the Library mission. To that end, the Program Committee will consider requests on a first come, first served basis, so long as the requestor agrees to the following policy:

  • Applications must be submitted at least three weeks in advance of the proposed event date, via the Event Request Form.
  • The Program Committee reviews each request considering the impact of the event on library users and the ability of the Library to support the event.
  • Events will not be scheduled during reading periods, exams, or other circumstances that might disrupt the functions of the library.
  • Events will be scheduled between the hours of 9 a.m. and 9 p.m., Monday through Thursday, 9 a.m. and 5 p.m., Friday. Exceptions will be considered on a case-by-case basis.
  • The Program Committee will post approved promotional materials provided by the sponsor.
  • Groups or individuals must leave the space clean and ordered as they found it (i.e., clean tables, trash/recycling in appropriate containers, furniture in proper places).
  • Groups or individuals are responsible for making arrangements for delivery and clean-up of any event refreshments. Alcoholic beverages are not permitted.
  • Sponsoring groups will designate an individual as the event contact.
  • Limited audio/visual equipment is available. All needs for AV support must be made clear in the Event Request Form.
  • Receipt of requests will be acknowledged within 48 hours of submission. If you do not get a response within 48 hours please contact the Program Committee.