Facilities and Grounds Use Policy | |
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Approved by: Senior Staff |
Approval Date: July 1, 2019 |
Related Policies: |
Primary Office Responsible for Administering this Policy: |
Revision History: None | Procedures: ________________ |
Facilities and Grounds Use Policy | |
---|---|
Approved by: Senior Staff |
Approval Date: July 1, 2019 |
Related Policies: |
Primary Office Responsible for Administering this Policy: |
Revision History: None | Procedures: ________________ |
This document sets forth principles for the use of Amherst College facilities and grounds. The intent of this policy is to promote responsible use of the college’s facilities and grounds, enable the college to better know what events are occurring across campus, identify events that will necessitate logistical support (e.g., security planning, IT, etc.), and limit unauthorized uses by individuals who are not affiliated with the college.
This policy applies to all uses of Amherst College facilities and grounds, with the exceptions of:
and
For purposes of this policy, the terms below have the following meanings:
College Facilities — any building, room, structure, or space—whether located indoors or outdoors—that is located on property owned or otherwise controlled by Amherst College (with the exceptions of the Emily Dickinson Museum and the Folger Shakespeare Library), including college grounds.
Third-Party — anyone other than an Amherst College 1) student (including student organization members) or 2) faculty or staff member acting in their official capacity. “Third Parties” include, but are not limited to, Amherst faculty members or staff members conducting personal business; students, faculty, or staff at another one of the Five Colleges; local nonprofit organizations; alumni; parents of Amherst College students; and residents of the Town of Amherst and other local communities.
College Facilities are primarily intended for the core instructional and administrative functions of the college, which take precedence over all other uses. All uses of College Facilities must be consistent with the college’s educational mission, at the college’s sole discretion. While the college does not currently have a centralized procedure for reviewing requests to use College Facilities, many such facilities are overseen by the Office of Student Activities or the Office of Conferences and Special Events (CASE). Oversight of other College Facilities currently varies by facility, based on customary practice.
Effective as of the approval date of this policy, anyone who authorizes use of a College Facility is expected to gather the following information prior to authorizing the use:
In the event of Third-Party use of a College Facility for anything other than a meeting of a local community organization, alumni, parents, or community members, the college may require the Third Party to meet certain insurance requirements and/or sign a written contractual agreement vetted by the college’s Office of General Counsel.
The college reserves the discretion to cancel, disallow or terminate any use of College Facilities that do not comport with this policy (or any other college policy) and/or that the college determines is (or would be) interfering with the normal operation of the college. Furthermore, the college reserves the discretion to cancel, disallow or terminate any use of College Facilities by a Third Party at any time and for any reason.
Prohibited uses of College Facilities include, but are not limited to:
Use of College Facilities by a particular individual or group does not constitute support by the college for that individual’s or group’s views or objectives. The college’s Office of Communications coordinates institutional responses to the media, including statements of the college’s official position (if any) on a particular matter.