Dear Faculty and Staff,
Here is the update for March 17, 2020.
It is worth repeating that our utmost priority is the health and safety of every member of our community, particularly those in higher-risk age groups and those at increased risk because of underlying chronic medical conditions. If you are unsure as to whether or not you are considered to be at high risk for COVID-19, consult the Centers for Disease Control and Prevention website and/or your medical provider. Please contact Human Resources at firstname.lastname@example.org if you need additional support.
Post Office and Mail Delivery
Be aware of this important information about the distribution of mail during the period of working remotely. Take the necessary action as soon as possible.
Mail will be distributed to departments in one of two ways:
a) Delivered to departments daily (department designees come in periodically to retrieve) or
b) Forwarded to one off-campus location/department (a packet of mail will be sent to a department designee at home).
In either case, the designee will scan/send mail to recipients or forward mail through the U.S. Postal Service, free of charge, if the recipient doesn’t want their business mail opened. Department heads/chairs must ensure that designees receiving mail at home have the equipment needed to scan and forward documents (smartphone photos will also work in the absence of a scanner). Designees should also keep College (business) mail confidential and in a safe place until that mail can be brought back to campus. Please email Kristen Gibbons (email@example.com) with your department’s mail designee and the option the department has chosen. Please note that if departments do not provide this information to Kristen, their mail will be delivered to their on-campus specific office location.
Mail for students who remain on campus past Friday, March 20, will be delivered to their dorm; the Post Office will be closed at that time.
For Students: The “Academics” portion of the COVID-19 website’s FAQs has been updated with current academic information for students.
For Faculty: The Provost's site has been updated with COVID-19 Academic Matters FAQ for Faculty and Staff. Please consult that page for a wide range of academic information on remote thesis defenses, grading policies and tech and/or accessibility support, among other items.
Please be aware of these key dates, which were communicated today by the Provost and Dean of the Faculty:
- All classes will have their first remote meeting, in some form, between Monday, March 23, and Thursday, March 26. Regular classes will continue until May 1.
- Advising will occur the weeks of April 6 and April 17.
- The first round of pre-registration for fall 2020 will take place April 20–24; roster management will be April 27–May 1 and the second round of pre-registration will take place May 4–8.
- During the week of May 4, classes that are typically held on Thursday and Friday will instead be held on Monday and Tuesday, May 4–5, to make up for the two days of classes that were cancelled in March.
- Reading period will be May 6–8.
- The exam period remains Monday through Friday, May 11-15.
Tomorrow, March 18, at 5 p.m., residence halls will close to all who do not have a student exemption to remain on campus. All campus buildings will be closed to all persons not deemed essential (although temporary exceptions have been made for a select group of employees that includes, but is not limited to, those completing academic work). For all—students, faculty and staff—who have been approved for campus access, please remember to have your Amherst ID with you at all times. The exterior doors of all campus buildings have been electronically locked. For those staff and employees who come to campus, you must contact ACPD (X2291) prior to entering the building. ACPD is monitoring alarms and access points.
On Friday, March 20, the move of students who will remain on campus to three residential halls will occur. Those students will only have access to their assigned dorm and Valentine Dining Hall.
For those with more specific COVID-19 questions, please email: firstname.lastname@example.org.
IT no longer has staff support on campus, which limits the kinds of services the department can offer, such as equipment loans and on-site support for devices. Emailing email@example.com remains the best option for those in need of assistance.
Email for questions not answered on the website: firstname.lastname@example.org
Faculty updates: https://www.amherst.edu/news/ covid-19/message-for-faculty
Student and family updates: https://www.amherst.edu/news/ covid-19/messages-for-students