Insurance Coverage for On-Campus Celebrations

As part of the tent reservation process, we ask that you sign a contract assuring us that you will obtain liability insurance coverage for your Commencement celebration.

The contract language states:

That we will obtain comprehensive general liability insurance for all claims, losses, liabilities, damages, costs and expenses arising from the use of such tent and related space, with limits of $1,000,000 per occurrence for bodily injury and $25,000 per occurrence for property damage. If alcoholic beverages will be served, such insurance will include liquor liability coverage in the same amounts. Such insurance will name the Trustees of Amherst College and the other indemnified parties as additional insureds. We will provide the college with a satisfactory certificate of insurance within 30 days after our space reservation has been confirmed by the college. If the reservation is confirmed less than 45 days prior to the space rental date, we will provide the college with such certificate within seven days after such confirmation. We recognize that Amherst may request an updated certificate of insurance. We understand that our reservation may be cancelled by the college if such certificate of insurance is not submitted in a timely manner.

We recommend that you complete the tent space reservation process and the signing of the contract prior to finalizing the procurement of insurance for the event.

For Commencement Space/Tent parties we require liability insurance to cover the full event. If the event ends prior to midnight, the liability insurance is for one day only. If the party goes into the next day, the coverage would be for two days.

By selecting two day coverage, the expense does not automatically double. The two day expense of the insurance policy can be reduced if the applicant halves the number expected and spreads the attendance over the two days. If the expected attendance at the party is 100, the applicant would note 50 guests on day one and 50 guests on day two.

Party holders have the option of using their homeowner’s or tenant's insurance with an extension or a rider, or they can apply to URMIA; an association of college and university risk managers.

If that route is not available, you may purchase insurance coverage for basic events on campus through URMIA; an association of college and university risk managers. Please visit tulip.ajgrms.com for additional information.