The primary responsibility of Accounts Payable (“A/P”) is the payment of the College's expenses. To accomplish its established mission within the guidelines of the College's and applicable federal government's guidelines, A/P reviews all invoices from external vendors as well as internal payments to students, faculty and staff. It is the responsibility of A/P to ensure that each expenditure that is paid by the College is represented by an authorized source document (traditionally an invoice or purchase order), has a proper account number, and is paid in a timely manner upon receipt in the office.
A/P may at times need the assistance of the department incurring an expense to assist in identifying the business reason or other necessary information if not clearly noted on the invoice by the vendor or the department. In these instances A/P will generally return the invoice to the department to clarify the outstanding issue. Per office policy, checks are issued each Thursday during a standard operating week. This schedule may be modified when necessary for business weeks containing a holiday or other events.
The Accounts Payable Office is located in Shared Services at 380 Russell Street, Suite 240, 2nd Floor, Hadley, MA 01035.
Academic Year: 8:30 a.m. – 4:30 p.m. Monday – Friday
Summer: 8:00 a.m. – 4:00 p.m. Monday – Friday
Summer hours begin the day after Memorial Day (the last Monday in May) and end on Labor Day (the first Monday in September).
Who to Ask
Payments to Faculty, Staff, & Students: Joanne Thornton x2803 firstname.lastname@example.org
Payments to Vendors - Individuals: Joanne Thornton x2803 email@example.com
Payments to Vendors - Businesses: Ann MacDonald x2432 firstname.lastname@example.org
For answers to many common questions, please visit our FAQ page.