Environmental Health & Safety

Golf Course Policy


January 2010

 

Scope:

The Amherst Golf Course Policy has been prepared in accordance with local, state and federal regulatory requirements, including those, which are mandated by the Occupational Safety and Health Administration (OSHA) 29 CFR 1910 and the Environmental Protection Agency (EPA). This policy, which includes plans, procedures and standard operating guidelines, conforms to the programs already established by Amherst College.

Purpose:

The purpose of this policy is to establish uniform plans, policies and procedures for the Amherst Golf Course that follow those requirements already developed, implemented and maintained by the College, in cooperation with the Environmental Health and Safety Committee(s). In as much as the work being executed at the Amherst Golf Course could directly effect Amherst College (lessors of the property), the College reserves the right to oversee and when necessary aid in the decision making process as it pertains to the health and safety of our employees and the environment.

Applicability:

This overall policy for the Amherst Golf Course shall incorporate all other applicable plans, policies and standard operating procedures that may be developed, implemented and maintained by personnel at the Amherst Golf Course, under the direction of the Board of Directors and the Golf Course Professionals. The plans, policies and procedures addressed here-in shall be enforced by the Board of Directors, the Golf Course Professional and the Head Greenskeeper and will be applicable to all employees and responsible representatives of the Golf Course, the College and when applicable, users of the above referenced golf course.
A. Responsibility
  1. The Amherst Golf Course Board of Directors and the Golf Course Professional are ultimately responsible for the overall operations of the golf course. This shall include, but is not limited to the Pro Shop, Club House, Maintenance Garage, Pesticide Storage, Fertilizer Storage, Fairways, Greens and other buildings and parts of the property for which the lessee's have assumed responsibility in the past.
  2. Amherst College, being the lessor of the property shall from time to time inspect the location known as the Amherst Golf Course for local, state and federal regulatory requirements. The purpose of the inspection is to identify potentially hazardous conditions that may adversely affect the health and safety of the employees, or may pose a threat to the environment. Amherst College Environmental Health and Safety Department will perform the inspection in cooperation with representatives of the Amherst Golf Course.
  3. Unless otherwise stipulated, the Environmental Health & Safety representative will first meet with the Amherst Golf Course Head Groundskeeper. The inspection will take place at least twice per year during the months of April and July, if possible.
    • The inspection will focus on the handling and storage of chemicals, chemical waste disposal, storage and treatment, labeling, Material Safety Data Sheets, Diesel and Gasoline Tank Inspection, Fertilizer and Pesticide Storage and building and fire code compliance.
    • All deficiencies identified during the inspection will immediately be brought to the attention of the Head Groundskeeper. A copy of the inspection will be sent to that person with an additional copy to the Board of Directors.
  4. Serious problems identified during the inspection will be brought the attention of the Board of Directors, the Course Professional, the Amherst College Treasurer, the Environmental Health & Safety Committee and the Director of Facilities Planning & Management at Amherst College.
B. Inspections
  1. The Amherst Golf Course shall conduct weekly inspections of the following areas and must maintain a log of said assessment that have to be made available to an inspector upon request. A person so designated by the Head Groundskeeper can perform the inspections, but the ultimate responsibility for that inspection rests with the individual holding the title of Head Groundskeeper. The inspection, which includes written proof that it was performed shall include a visual observation and documentation of the:
    • exterior diesel and gasoline fuel tanks
    • storage and disposal of fertilizers and pesticides
    • waste oil drum (55 gallon)
    • waste or unwanted chemicals that are no longer being used
    • universal waste, including fluorescent light bulbs and batteries
  2. Environmental Health and Safety may, prior to their arrival, contact the Head Groundskeeper about the upcoming inspections, at least (1) or (2) days in advance. The Environmental Health and Safety Department will explain all deficiencies to the Head Groundskeeper or other designated person during or at the end of the inspection. A written assessment will follow.
    • Deficiencies should be taken care of on a priority basis. Those issues that could result in serious illness, injury or significant fine should be mitigated as soon as they are identified.
    • Issues identified by the Head Groundskeeper as potentially hazardous or financially risky shall also be taken care of as soon as possible.
    • Any and all questions or concerns can be immediately forwarded to the Amherst College Environmental Health and Safety Manager or the Chemical Hygiene Officer.
  3. The Head Groundskeeper must keep a copy of each and every inspection log. Failure to maintain an inspection log could result in a fine for the Golf Course and Amherst College. The inspection log must have noted:
    • date
    • location (building, area and/or room)
    • concerns identified
    • how these issues were addressed, while on site
    • the name of the person performing the inspection.
    • all caps/covers must be in place (except when filling or discharging)
    • all containers shall have the proper labels and associated hazards identified
    • inspections of satellite accumulation area
C. Containers and Labels
  1. The Head Groundskeeper is responsible for proper container labeling and hazard identification. Bottles, cans, containers, drums and other packages used to hold chemicals, cleaning agents and oil, both product and waste must be labeled in accordance with Massachusetts Right-To-Know Laws and the federal Environmental Protection Agency regulations as they pertain to hazardous wastes.
  2. All containers must have the full name identified on the outside of the container, including water
    • Abbreviations such as H2O can not be utilized.
    • All containers, unless they have the original labels in place must also have one of the following hazards identified, depending on the material:
    • Corrosive
    • Ignitable
    • Reactive
    • Toxic
    • Other _________
  3. All hazardous waste must be set in or on some type of secondary containment that is designed to restrict a discharge, leak or spill from said containers. The area(s) identified as the secondary containment area must be labeled as either:
    • Main Accumulation Area
    • Satellite Accumulation Area
  4. In most cases, the area identified will be referred to as the latter, the Satellite Accumulation Area. It is at these locations that the Head Groundskeeper must perform a thorough inspection to ensure that:
    • the caps and covers are secured to the containers
    • the containers all properly labeled with full name of the chemical waste and that the hazard is noted
    • there is only the one container of that specific type of waste
    • there no evidence of damage or leakage inside the secondary containment
    • all bottles and containers of hazardous waste are facing forward, with the labels easily identified
    • the bottles and containers in good condition, free of damage, dust, leaks and spills
    • the containers be could not be considered " inherently waste like"
  • Bottles, cans and other containers that could be mistaken by the Department of Environmental Protection (State D.E.P.) or by the Environmental Protection Agency (Federal EPA) as not being used, dust covered, rusty or "waste-like" could cost the college or the golf course a monetary fine or notice of non-compliance.
D. Hazardous Material Pick-Up

The lessee's of the Amherst Golf Course are responsible for the proper collection, package and disposal of hazardous and universal waste. The College has negotiated a contract with a licensed, bonded and insured Hazardous and Universal Waste Contractor. This particular contractor will handle all wastes generated on this campus.

  • The above referenced contractor will pick-up waste (chemical, photographic, oil and paints) every 6 weeks to 2 months.
  • It is the responsibility of the golf course to contact the Environmental Health and Safety Office or the Chemical Hygiene Officer to schedule a waste pickup.
  • The training will be coordinated through the Environmental Health & Safety Office or the Chemical Hygiene Officer and will be provided to any and all personnel that require such training.
E. Discharge(s), Leaks and Spills

All incidents involving hazardous materials and wastes must be reported to the Office of Environmental Health & Safety through the Amherst College Campus Police at 542-2291. Depending on the material released into the environment (air, sewer, soil, storm drain and water) the material may have to be reported as a "reportable quantity" to the state Department of Environmental Protection. The amount of spillage report to the D.E.P. should come from the office of Environmental Health & Safety.

Amherst College has adopted a "Spill Control Plan".

  • If the spill is incidental, a report can be directed to the Chemical Hygiene Officer or Environmental Health and Safety through the Amherst College Campus Police.
  • If the spill is large scale, and there is a risk of fire or poisoning, contact the Amherst College Campus Police at 542-2111.
  • Use a cover, sand or other absorbent or diking material to prevent discharge into the drain and report the incident to Environmental Health and Safety via the Amherst College Campus Police.
  • Sand should not be placed on top of the spill, but used to divert it to keep the spilled material away from the undesirable locations that may adversely affect the environment.