Environmental Health & Safety

Hazardous Material Spill Control Policy


January 2010

Scope

This policy is prepared in accordance with Amherst College Plans, Policies and Standard Operating Guidelines, the Amherst College Environmental Health and Safety Committee, and the Environmental Compliance Committee.

Purpose

Amherst College is committed to provide a safe environment for students and employees of the College who need to work with and around hazardous materials and to those areas of the Campus which may be affected by presence of such materials. The management of hazardous material spills is crucial to that goal. This policy is written to provide the overall requirements for the management of hazardous material spills in all laboratories, work spaces, facilities, and other property of Amherst College.

Applicability

All departments, employees, students, and visitors at Amherst College.

Definitions Hazardous Material

Hazardous material is defined in 49 CFR, Department of Transportation (DOT), and 29 CFR, Occupational Safety and Health Administration (OSHA).

Hazardous Waste

Hazardous waste is defined in 49 CFR, Department of Transportation (DOT), and 29 CFR, Occupational Safety and Health Administration (OSHA), 40 CFR Environmental Protection Agency, (EPA) and 310 CMR 30, Massachusetts Department of Environmental Protection (DEP).

Incidental Spills of Hazardous Material

Incident spills are defined as hazardous material releases into a room which does not exceed the Reportable Quantity (RQ) per 310 CMR Subpart P, Massachusetts Oil and Hazardous Material List for a specific hazardous material. All chemical spills shall be reported to the Principal Investigator or Laboratory Instructor who shall then notify the Chemical Hygiene Officer or EH & S Manager at x2291.

A. Local Clean Up of Spill

If no person has been contaminated by the spill and the spill is localized do the following:

  1. Notify all other personnel in the affected room to evacuate including yourself. Have someone notify the laboratory supervisor or Principal Investigator. Keep other people out of the laboratory.
  2. When assistance arrives, determine if the spill can be cleaned up by using spill pillows, towels, sand, etc. Do not re-enter the laboratory alone. Use proper personnel protection equipment (PPE) such as gloves, eye protection, and body protection, e.g., lab coat.
  3. Clean up the spill and place the spill clean up items into a labeled hazardous waste container and place it into the Satellite Accumulation Area.
  4. Remove any contaminated PPE and immediately wash hands, etc. Dispose of the contaminated PPE as any contaminated item used in the spill clean up has been handled.
  5. The incident shall be reported to the Environmental Health & Safety Manager on Form 1, Appendix A by the person responsible for the room, laboratory, etc.
B. Need for First Response Personnel

If any person has been contaminated by the spill, especially eyes and skin, you must ask for First Response Personnel.

  1. Notify all other personnel in the affected room to evacuate, exit the room and close the doors to the room.
  2. Assist the contaminated person(s) to a safe eyewash or drench shower station to wash the contamination away.
  3. Notify the Campus Police Department, x2111 the name of the chemical and that a small spill has occurred. The Campus Police will notify the Chemical Hygiene Officer, x2736 or the EH & S Manager, x8189 if the CHO is unavailable.
  4. Ask the Campus Police for medical assistance for the person(s) affected by the spill.
  5. Remain at the door of the room to explain to the First Responders the quantity and location of the spill.
C. Spill Remediation
  • The First Responders shall evaluate the spill quantity and location for feasibility of complete Remediation.
  • The First Responders shall clean up the spill using approved spill clean up kits, personal protection equipment, etc.
  • The incident shall be reported to the Environmental Health & Safety Manager on Form 1, Appendix A by the person responsible for the room, laboratory, etc and the First Responders.
D. Handling of the Hazardous Waste
  • All items used in the spill clean up shall be placed into a suitable container and labeled with the appropriate hazardous waste information.
  • The container shall be placed into a Satellite Accumulation Area for safekeeping and handled in accordance with Policy 8.2, Satellite Accumulation Area Management Policy.

Reportable Spills

Reportable spills are defined as hazardous material releases into a room which do equal or exceed the Reportable Quantity (RQ) per 310 CMR Subpart P, Massachusetts Oil and Hazardous Material List for a specific hazardous material. The guideline for this policy is 100 milliliters (mL) or greater.

A. Spill Response
  1. Notify all other personnel in the affected room.
  2. All personnel exit the room and close the doors to the room.
  3. Prevent others from entering the room.
  4. Notify the Campus Police Department, x2111 that a large spill has occurred. Tell the Campus Police the name of the chemical spilled. The Campus Police will notify the EH & S Manager, x8189.
  5. The EH & S Manger shall notify the Amherst College Emergency Response Team of the spill.
  6. Remain at the door of the room to explain to the First Responders the quantity and location of the spill.
B. Spill Remediation

Amherst College Emergency Response Team shall treat the spill in accordance with the Amherst College Emergency Contingency Plan.

The incident shall be reported to the Environmental Health & Safety Manager on Form 1, Appendix A by the person responsible for the room, laboratory, etc and the First Responders.

C. Handling of the Hazardous Waste

Handling of the hazardous waste shall be accomplished in accordance with the Amherst College Emergency Contingency Plan and the Hazardous Waste Management Policy.

Reporting

Notification of reportable hazardous material spills per 310 CMR Subpart P, Massachusetts Oil and Hazardous Material List shall be accomplished in accordance with the Amherst College Hazard Communication Plan 2.17 and the Emergency Management Plan, 5.0.

Appendix A

Form 1 - Incident Report


Location of Incident

Date of Incident:  

Date of Incident Report:

Type of Incident:  SpillFireExplosionNear Incident

Time Incident Reported:

Hazardous Condition:

Date of Incident: Time of Incident:

Name of Person Responsible for Investigation Follow-up:

Name of of Investigation Team Members:

 


  1. Describe the incident. Include tasks or operations being performed at the time of the incident. List the chemical, physical or biological agents(s) involved.
  2. Determine all potential causes of the incident with descriptions:
  3. Describe any injuries, illnesses, or exposures which may have occurred:
  4. Describe what PPE was used and which hazard controls were operating at the time of the incident:
  5. Describe any Health and Safety Policies which may apply to the incident including emergency response and first aid. Determine if policies were followed prior to the incident.
  6. Determine when the last training was performed concerning these policies.
  7. Determine if training was received by person(s) involved in the incident.
  8. Determine how the incident could have been prevented:
  9. Determine if similar incidents have occurred in the past:
  10. Describe what actions must be taken to prevent future occurrences. Determine responsible person(s) for corrective action, e.g. policy revision, etc. with a timetable for completion.