Environmental Health & Safety

Integrated Pest Management Policy


January 2014

Scope:

In accordance with the Massachusetts Act Protecting Children and Families from Harmful Pesticides, Chapter 85 Amherst College has developed and implemented this Integrated Pest Management plan.

Purpose:

Our Integrated Pest Management plan is a systematic approach for managing pests, including but not limited to ants, bats, bees, bugs, cockroaches, fleas, flies, mice, squirrels, termites. The IPM plan, in an effort to reduce unnecessary chemical exposure of the Campus Community inclusive of children to chemical pesticides focuses on the avoidance, monitoring, prevention and suppression of pests. If control measures noted above fail to properly manage pests, and chemical pesticides are required, Amherst College shall, with the assistance of our outside Integrated Pest Management Contractor use materials and methods that minimize risk to the public and the environment.

Applicability:

According to the Massachusetts Act Protecting Children and Families from Harmful Pesticides, schools and associated departments listed below are affected by this Act known as the Integrated Pest Management Plan:

  • Public and private schools for preschool, elementary, middle and high school students.
  • School board members, administrators, teachers, parents, custodians, food service workers, ground maintenance personnel, school nurses, pest control professionals and Boards of Health.
  • All Day Care Centers and School age Child Care programs including any public or private program or facility operated on a regular basis which provides supervised group care for children who are enrolled in kindergarten and are old enough to enter first grade, or an older child who is not more than 14 years old or not more than 21 years old if the child has special needs.

The regulation does not apply to….

  • Family Day Care Homes
  • Periodic Religious instruction classes conducted by religious institutions
  • Facilities operated by Religious institutions where children are cared for short periods of time
  • Summer Camp and camp programs held on the grounds of the college unless specifically set up by Little Red School or Woodside Day Care Staff.

Definitions

Emergency Waivers:
A single use waiver issued to a school, day care center, or a school aged childcare program by the Board of Health Agent, Health Department or the Department of Food and Agriculture. It can only be issued in case of emergency and when there are no other viable alternatives to the use of chemicals.

Integrated Pest Control Committee:
A committee made up of representatives of the Campus Community whose responsibility it is to aid in the development, enforcement, implementation, modification and use of the Integrated Pest Management Plan. The committee shall be made up of 13 people representing the following:

  • Asst. Director of Operations
  • Carpentry Shop
  • Chemical Hygiene Officer
  • Environmental Health and Safety
  • Dining Services Supervisor
  • Environmental Health & Safety
  • Grounds, (licensed pesticide applicator)
  • Health Services
  • Integrated Pest Management Contractor
  • Little Red Day Care
  • Mechanical Shop
  • Facilities Service Center
  • Woodside Day Care

Integrated Pest Control Supervisor: Richard Mears
The Amherst College employee serving as the liaison for the Campus Community with regard to pest control. The IPCS is responsible for overseeing all pest control operations and related activities. The IPCS will conduct frequent inspections and shall meet with building occupants, contractors, day care operators, pest control contractors and other interested parties as necessary to best control “areas of concern”.

Integrated Pest Management (IPM)
An effective and environmental sensitive approach to pest management that seeks to minimize the use of chemical pesticides by avoiding, monitoring, preventing and suppressing pests through a combination of control methods designed to protect people and the environment from unnecessary use of chemicals.

Integrated Pest Management Contractor:
A licensed pesticide applicator company that is contracted by the School or Day Care to assist with the identification and control of pests as outlined in our Integrated Pest Management Program.

Pests: living organisms (animals, bugs, plants, rodents or microorganisms) that interfere with use of the school site for human purposes. They can pose a threat to people, property or the environment.

Pesticides: substances or mixtures of substances, that prevent, destroy, repel or mitigate pests, or defoliate, desiccate or regulate plants. The term pesticides shall include:

  • Anti-microbials (i.e. bleach)
  • Fungicides
  • Herbicides
  • Insecticides
  • Rodenticides

Structural Pests:
Ants, bees, cockroaches, fleas, flies, hornets, head lice, mice, rats, silverfish, spiders, other wood damaging pests and weeds, including vines.

Responsible Parties  

Minuteman Pest and Wildlife Control

  • (413) 549-1800

Integrated Pest Management Control Supervisor

  • Richard Mears (413) 542-8189
Amherst Board of Health

Julie Federman

  • Phone: 413-256-4033
  • Fax: 413-256-4053
Integrated Pest Management Committee
Asst. Director of Operations
Peter Root
Carpentry Shop
Henry Hebert
Chemical Hygiene Officer
Kristi Ohr
Dining Services Supervisor
Bob Campbell
Environmental Health & Safety
Rick Mears
Facilities Service Center
Kathy Andrus
Grounds Department
Ed Kosakowski
Health Services
Edward McGlynn
Integrated Pest Management Contractor
Matthew Zarcarian (Minuteman)
Mechanical Shop
Guy Cote
Woodside Day Care
Carolyn Clark
Integrated Pest Management Contractor
Massachusetts Department of Food and Agriculture

Pesticide Bureau
www.massdfa.org/cpa/cpa.htm
- Mark Buffone (617) 626-1777
- Jill Warren (617) 626-1783

Implementation

The Integrated Pest Management Program (IPMP) at Amherst College has been developed, implemented and maintained for our two (2) campus day care centers, Little Red School House at 25 East Amherst College Campus Dr., and Woodside Daycare at 155 Woodside Ave. The IPMP shall incorporate building(s), grounds and other areas that are accessible to the children, including ancillary areas while in the care of the day care providers.

  • Pest Management at other locations at Amherst College shall follow the requirements outlined in the Pest Management Policy
  • In cooperation with the Pest Management Contractor, the Daycare Centers, representatives of the Integrated Pest Management Committee and the Amherst College Integrated Pest Management Supervisor shall…
  • conduct formal inspections at least twice (2) annually in both day care facilities and grounds.
  • respond to and investigate for corrective action any issues involving pest management at the day care centers in accordance with the requirements of this policy and at other locations in compliance with the Pest Management Policy
  • work with building occupants and managers to identify problems and corrective action to further reduce pest and pesticide use within the facilities
  • provide proper notification to the parents and guardians of the day care children about the use of any pesticides in or around the building, grounds and other areas used by the children.
  • when necessary, request Emergency Waivers (in writing) from the Town of Amherst Health Inspector or the Board of Health, as required by the Massachusetts Department of Food and Agriculture.
  • coordinate with building managers, outside contractors, Physical Plant and regulatory agencies when alterations, demolition and renovations of a building must be performed.
  • coordinate the necessary training for all personnel that are or may be involved in the IPMP.

Amherst College prohibits the application of any pesticide on campus, including those that are readily available and packaged for the general consumer unless the applicator is a certified and or licensed applicator.

  • "on campus" shall include the interior and exterior of all college-owned academic buildings, apartments, condominiums, Day Care Centers, dormitories and houses rented by faculty, staff and students.
  • Only persons authorized to use pesticides shall apply some on Amherst College property. They include Amherst College employees certified and licensed applicators within our Grounds Department, and
  • Authorized contractors, identified as the Pest and Wildlife Control Integrated Pest Management Service.

Effective Immediately...

  • Amherst College has developed an Integrated Pest Management (IPM) Program
  • has contracted with our Integrated Pest Management Contractor to perform a comprehensive inspection of our two Day Care Centers (Little Red School House and the Woodside Day Care) and provide the College with a detailed plan for corrective action at the "areas of concern".
  • will not apply pesticides inside or outside the Day Care Centers while children are on the property, unless the pesticides being utilized are…
  • applied by a certified or licensed pesticide applicator
  • rodenticides placed in tamper resistant bait stations and are placed in areas that are inaccessible to the children and the general public
  • ready to use dust(s) powder(s) or gel(s) of insecticides that are applied in areas that are inaccessible to children and the general public
  • insecticidal baits placed in tamper resistant bait stations and are placed in areas that are inaccessible to the children and the general public
  • termiticides used only in the presence of an active termite infestation and when non-chemical pesticide alternatives have been determined to be ineffective.
  • Pesticides classified by the United States Environmental Protection Agency as exempt materials under 40 CFR 152.25.
  • will issue standard written notification to employees, pupils or supervised children and their parents at least two (2) working days prior to the application of pesticides to outdoor school property.
  • No pesticide application shall commence prior to the approximate dates set forth on the standard written notification, and shall not conclude later than seventy-two (72) hours after such approximate dates
  • The standard written notification must be posted in a common area of the Day Care facility at least two (2) working days before and three (3) days after the outdoor pesticide application.
  • Amherst College is not required to make the notifications, specified in section 3 if classes are not scheduled, or the facilities are not scheduled to be open for at least five (5) days after the pesticide application date.

Exception: If the Integrated Pest Management Supervisor determines that a human health emergency warrants the use of a pesticide not otherwise allowed, or warrants pesticide use sooner than two (2) days after providing the required standard written notification, the College through the Amherst College Facilities Service Center may apply for a single-use waiver from the Town of Amherst Health Inspector, the Amherst Board of Health or the Massachusetts Department of Food and Agriculture.

  • The above referenced "waiver" must be signed by the Integrated Pest Management Supervisor or a representative of the Integrated Pest Management Committee identified on page 2 of this policy. The waiver must also be signed by a the Town of Amherst Health Inspectors Office or a representative of the Amherst Board of Health and a copy returned to the College (via fax) before the emergency application can be made.
  • A condition of the "waiver" requires that the College, through the Integrated Pest Management Supervisor determine the underlying cause of the pest outbreak and shall take all necessary steps and corrective action to prevent future outbreaks.
  • A copy of the emergency waiver, identification of the cause, and the actions necessary to correct the pest outbreak shall be maintained by the Integrated Pest Management Supervisor and the effected Day Care facility as part of their records for a period of not less than five (5) years.
  • shall post conspicuous warning signs near the treated site prior to, and for at least 72 hours after application.
  • The treated areas will be posted with clear and conspicuous warning signs (see Environmental Health & Safety or the Integrated Pest Management Contractor) along the perimeter of the treated area.
  • Warning signage shall be posted on all four (4) sides of the "treated" area, not more than 100' apart.
  • shall maintain a written or electronic record of any pesticide application at the Day Care Centers of Amherst College for a period of not less than five (5) years.

Reporting Procedures

The Integrated Pest Management Contractor shall report the following to the Amherst College Integrated Pest Management Supervisor:

  • Action Plan
    • The Integrated Pest Control Contractor shall provide the Amherst College Integrated Pest Management Supervisor with a plan for each day care. The plan shall be an all-inclusive inspection with identified corrective action for the buildings, the grounds and other areas of play accessible to the children while on the grounds of Amherst College.
  • Activity Report
    • The Integrated Pest Management Contractor shall provide the Amherst College Integrated Pest Management Supervisor with periodic reports of the contractor’s activities. The reports shall contain recommendations and areas of corrective action, including date, names of pesticides utilized, licensed or certified applicator(s) and the facilities treated.
  • Inspection Report
    • The Integrated Pest Management Contractor shall utilize their own comprehensive Inspection Report Forms, and shall provide the College with a copy of this report, as well as the Action and Activity Reports.
  • Monitoring Reports
    • Any monitoring Reports shall be forwarded to the Amherst College Integrated Pest Management Supervisor for review, documentation and record-keeping purposes.

Emergency Pesticide Use Waiver - Click Here