Adjustments to Services Due to Economic Climate

Letter Reprinted From Email to College Community Dated February 5, 2010

Dear Members of the Amherst College Community,

The College continues to make good progress toward meeting its goals for cost savings as recommended by the Advisory Budget Committee (ABC) and approved by the Board of Trustees last summer.  As we anticipated, these efforts to control our costs will require departments across campus to adjust some of the services they provide due to reduced staffing levels.  

We write to let you know of some changes you can expect in the services you receive from our colleagues in the facilities department, effective immediately:

Custodial services in residence halls, public spaces, and classrooms will remain the same, but private offices will only be cleaned once per week.  However, should you need to dispose of your trash or recycling more often, appropriate containers will be available in your building.  Supervisors from custodial services will contact each department to answer questions about this new level of service.

We appreciate your understanding that facilities staff may not be able to respond to your requests as promptly as they have in the past, such as requests for minor repairs.  There are some services that staff may no longer be able to provide, such as repainting offices ahead of schedule or building custom furniture.

We also ask that you give staff as much advance notice as possible of special events that require setups and of office or other moves; a minimum of four days notice will be helpful.

We will continue to maintain Amherst’s beautiful campus, but we may not be able to complete every task as quickly as we used to.  For example, we will mow the lawns and pick up fallen leaves less frequently, and it may take us slightly longer to clear the campus after some winter storms.  

Should you have any questions regarding these changes in service, please contact Director of Facilities and Associate Treasurer for Campus Services Jim Brassord.  

In the meantime, we appreciate your patience as the facilities department implements these necessary adjustments to its services, and hope you will join us in thanking the dedicated staff who are doing their best to make sure the campus is clean, safe and well cared-for under challenging circumstances.  

Gregory S. Call                                                                              Peter J. Shea
Dean of the Faculty                                                                      Treasurer
Professor of Mathematics