Facilities

Amherst College Guest & Visitor Housing Program

Submitted by JoAnn M. Lawrence

Who may stay in College guest & visitor housing?
What units are available?
How long may individuals stay?
Who administers the Guest & Visitor Housing Program?
What is the cost?
How is payment made?
How are reservations made?
What services are provided?
Where are keys picked up and returned?
What if an occupant damages a unit or leaves it in such an unkempt state that intensive cleaning/maintenance is required?

 


Who may stay in College guest & visitor housing?

Units may be booked for guest scholars, artists, performers or other visitors related to the curriculum or functioning of the College.

No personal use of units will be allowed.
No pets are allowed in the Lincoln House.

What units are available?

The Lincoln House on 405 South Pleasant Street is a large residential house with 5 bedrooms and shared communal spaces such as a kitchen, living room and study.

How long may individuals stay?

Lincoln House: for longer stays from two to ten weeks.

Who administers the Guest & Visitor Housing Program?

The Facilities Department. The main contact for reservations is Irene Berwick who can be reached at 542-8102 or via email at iwberwick at amherst.edu.

What is the cost?

Lincoln House/Copeland Fellows : $25.00 per night for each bedroom used.

How is payment made?

Payment is due at the time of the reservation. Payment will be made by submitting an approved purchase order or charge/credit form with the appropriate departmental expense account noted. No cash or checks will be accepted because personal use of guest & visitor housing is not allowed. A one-week cancellation notification is required for a refund.

How are reservations made?

Instructions to search the Amherst College Calendar to determine availability:
Status of the Guest & Visitor Housing bookings may be viewed online at the Guest & Visitor Housing Calendar.
Drop down boxes next to the date fields on the upper left of the screen allow you to choose the start date for your search.

You also have the option of viewing by day or using the drop down list next to "Display Format".

When you find a day booked you can get more information concerning the length of time the room is reserved by clicking on the event.

To make a reservation:
Contact Irene Berwick at 542-8102 or via email at iwberwick at amherst.edu.
Requests for fall semester bookings will be considered starting on June 1st.

Fall requests received on or before June 1st will be considered to have been received simultaneously on June 1st. The Facilities Department will schedule those requests by June 15th. Bookings can be made at anytime during the semester subject to availability.

In the event of conflicting requests, preference will be given to the department that has used the apartment(s) for fewer dates in the past.

Request for interterm or spring semester stays will be considered on October 1st according to the protocol outlined above.

Requests for summer stays will be considered on March 1st according to the protocol outlined above.

Advanced requests for extended sequential stays, e.g., every weekend for a semester, will not be honored so that a department cannot monopolize use of guest & visitor housing to the exclusion of other departments.

What services are provided?

Lincoln House/Copeland Fellows: Tenant responsible for providing own linen. Tenant responsible for daily cleaning and final cleaning before leaving. The College will provide limited and reasonable cleaning services only at the time of turnover after extended stays.

Where are keys picked up and returned?

Keys are picked up and returned at the Campus Police office.

What if an occupant damages a unit or leaves it in such an unkempt state that intensive cleaning/maintenance is required?

The department sponsoring and paying for the stay will be charged for the cleaning/repair on a time and materials basis. Such damage repair will be charged to their department account. Similarly, departments will be charged for re-keying units for guests who do not return keys.