Step 3: Getting Internal Approvals

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Five Logos for each step in the grant process, with the orange logo popped out

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Any faculty or staff member applying for an external grant or fellowship that will be processed through the College (including as part of a subaward), is required to acquire Internal Approval and undergo Final Institutional Review, as outlined below. Materials for these processes are due to the OSRFR, at a minimum, five business days prior to the funder's submission deadline

Internal Approval

To obtain internal approval, the Principal Investigator and/or Project Director is required to complete two forms: a Pre-Submission Approval Form and a Financial Conflict of Interest Form

The Pre-submission Approval Form serves as your official mechanism for securing the necessary pre-submission approvals from authorities on campus. The form requires you to: input requested budget information, upload a copy of your proposal narrative, disclose any facilities impacts and costs to the College, and confirm compliance with various regulations and policies held by the College (including: Research Protocols, Export Controls, Dissemination of Research results, and the Inventions Agreement).

The Financial Conflict of Interest form alerts the college to any potential conflict that may require a management plan. Amherst College's Financial Conflict of Interest Policy can be found here. The standard for PHS grants is applied toward all grant seeking activity at the College.

Your contact in the Office of Sponsored Research and Foundation Relations will provide you with the necessary forms via DocuSign. If you have not yet been in touch with anyone in the OSRFR about your upcoming application, please reach out as soon as possible. Additional information can be found in the FAQs below.

Final Institutional Review And submission

The final institutional review of your complete proposal materials should be requested at least five business days prior to the submission deadline. It is important to ensure adequate time for the OSRFR to conduct a final review of proposal narratives, attachments and budgets for completeness and adherence both to funder guidelines and college policies.

All proposals must be submitted to the funder by an Authorized Organizational Representative (AOR), which can only happen once institutional review is satisfactorily completed. The Director of Sponsored Research and the Director of Foundation Relations serve as the AOR for all grant proposals that are submitted through the College.


Financial Conflict of Interest & Pre-submission Review Q&A