Human Resources

Overtime

It may be necessary for the College to require an employee to work in excess of 40 hours in a week (or more than eight hours in a day). When this happens, time and one-half the straight time hourly rate will be paid to regular, non-exempt employees for overtime hours worked.

The supervisor is responsible for assessing the need for overtime and will try to accommodate those employees who, for personal reasons, have difficulty complying with an overtime request, subject to the minimum operating requirements of the department.

For non-exempt employees compensatory time off at time and one-half in lieu of pay for overtime may be allowed at the discretion of the supervisor. Such compensatory time must be taken during the same pay period in which the overtime occurred, in accordance with applicable state and federal law. The College-defined work week is Sunday through Saturday.

Holiday pay for officially designated College holidays (floating holidays are excluded) is included in the calculation of overtime. All other leaves used during the work week are not included as hours worked for purposes of overtime calculation.

The calculation of overtime during an emergency which necessitates the College to either not open for an entire day, close early, or have a delayed opening, will be as follows:

Any essential staff employee who is required to work during any of the times mentioned above will be paid as follows.  The first 8 hours will follow our current policy of paying the employee double time for all hours worked up to 8 per day.

Please use the following codes:

  • The first 8 hours of actual work time will be entered on the employee’s time sheet as hours worked using the "O" for other time allowed.
  • The first 8 hours of actual work time will also be entered on the employee’s time sheet as "ON" for overtime at standard rate.
  • All hours worked in excess of 8 will be entered on the employees time sheet as hours worked using the "OT" code.
  • All hours worked in excess of 8 will also be entered on the employee’s time sheet using the "ON" code.

The following is an example of how this will be calculated.  John Smith works 14 hours during a day when the College is closed due to a snow emergency.  His normal rate of pay is $15.00 per hour.

  • His first 8 hours are paid at double time (8 R/regular and 8 O/snow time). 
  • $15.00 X 8 O/regular = $120.00
  • $15.00 x 8 ON/snow = $120.00

Plus:

  • His 6 hours of overtime are paid at the rate of double time and a half his hourly rate of $15.00.
  • $15.00 @ 1.5 OT or $22.50 x 6 hours= $135.00 
  • $15.00 x 6 hours ON/snow = $90.00

$120.00 + 120.00 + 135.00 +  90.00 = $465.00

 

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