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Non-exempt employees are paid weekly and are generally paid each Friday for work performed during the previous week ending on Saturday. Exempt employees are paid monthly on the last business day of the month.
Federal law requires that time records be maintained for non-exempt employees. Actual hours worked are recorded by the employee and certified by the immediate supervisor. Individual departments maintain records for non-exempt and exempt employees on such matters as attendance, vacation eligibility and medical/family days. Exempt employees' accrued time records are forwarded to the Office of Human Resources after the end of each fiscal year or upon termination of employment.
The following are required federal and state payroll deductions:
Federal Withholding Tax
This deduction is computed from Internal Revenue tax tables, based on marital status and the number of exemptions claimed on Form W-4. If an employee wishes to change the number of exemptions, Form W-4 is available in the Office of Human Resources and on the Human Resources website under Commonly Used Forms, Form W-4.
Social Security and Medicare Tax (FICA)
The deductions for Social Security tax and Medicare tax are computed at the rate prescribed by law and are matched by the College.
Massachusetts Withholding Tax
This deduction is computed from wage-bracket tables on the number of exemptions claimed on Form M-4. If an employee wishes to change the number of exemptions, Form M-4 is available in the Office of Human Resources and on the Human Resources website under Commonly Used Forms, Form M-4.
The following are optional deductions:
Amherst College Retirement Plan
Eligible participants may elect to make basic contributions to the Retirement Plan as either a pre-tax or after-tax deduction from their paychecks. Employees may also elect to have supplemental pre-tax contributions deducted. (Elected amounts must be within prescribed federal tax deferred annuity limits.)
Employees who elect additional life insurance and/or dependent insurance coverage will have a deduction taken at each pay period.
Establishment of a reimbursement account for out-of-pocket medical/dental or dependent care expenses may be arranged through payroll deduction at the time of hire or each year during the annual open enrollment period. You may also elect to pay your share of medical and dental premiums on a pre-tax basis.
Direct Deposit Banking
Checks may be automatically deposited in most banks and credit unions.
Regular payroll deductions will occur for employees who have taken advantage of the computer loan program. (See College Facilities and Services)
Regular employees may use their ID cards to charge meals against their pay at any of the dining facilities. Charges will be deducted from their pay.
Other deductions may be allowed from time to time, such as United Way.