Preparing and Extending an Employment Offer | Staff Hiring Process Overview

STEP 1

Before Posting

STEP 2

Posting Job in Workday

STEP 3

Advertising & Outreach

STEP 4

Screening & Interviewing

STEP 5

Extending an Offer

STEP 6

Search Closure

Tasks for Preparing and Extending an Employment Offer

The selection of the final candidate is made by the Hiring Manager/Supervisor or Search Team in consultation with the Office of Human Resources (OHR).

Reference Checks

Completed by Hiring Manager / Search Team

Only professional and business references are acceptable. This would include the candidate's immediate supervisor, manager, owner of a business, etc. Personal references such as a co-worker, colleague, or friend are not acceptable.
In Workday, please move the candidate forward to the Next Stage - References. (Dispositions and Moving Candidates Forward in Workday QRG)
- The candidate will receive a message asking them to provide the name and contact information for three professional references. The Hiring Manager will receive an email when this has been completed.
A summary of references must be forwarded to OHR for review prior to an offer of employment.
Hiring Managers will reach out to the current supervisor of internal candidates being considered.

Employment Offer

Completed by Hiring Manager / Search Team after discussion with OHR

Before an offer of employment is extended to the finalist, OHR must be consulted about salary recommendations, benefits, confirmation of on-site/remote/hybrid options, and appropriate start date (this must be at least three business days in the future).
An employment offer (usually verbal or via email) can then be made by the Department Head/Supervisor, a designated member of the Search Team, or OHR.
Upon acceptance of an offer, the Department Head/Supervisor, or a designated member of the Search Team will enter the finalized details (specifically the start date, rate of pay, and any additional one-time payments) in Workday. Workday will generate an appointment letter including a benefits addendum.
The candidate will have to accept the offer in Workday (they will need to sign in to their candidate account in Workday and accept the offer).
The Hiring Manager must contact Workforce Equity & Inclusive Leadership with the name of the new employee and if any additional offers had been made.

Pre-Employment Physical (if applicable)

Scheduled through OHR

Pre-employment physicals will be required for employees exposed to potential hazards such as extensive physical and/or lifting activities, workplace hazards, etc. The pre-employment physical is arranged by OHR and the results are maintained in a confidential medical file.

CORI Check (if applicable)

Completed by OHR

Any new employee whose position will have unsupervised access to student dorms will be required to complete a CORI check in the recruitment process. OHR will conduct this check and the results are secured in a confidential/locked file in OHR.

Additional Resources

Next Step

When the employment offer is accepted, being the Search Closure process.

Human ResourcesPreparing and Extending an Employment Offer

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