Human Resources

Inclement Weather Policy

Purpose

To create a procedure, define authority and decision making, and to establish messaging guidelines for the delay of the College’s functions, the closing of the College’s functions, and the resumption of the College’s functions.

Procedure

1. During an inclement weather situation, the police supervisor will:

a. Actively patrol the roads on and around campus to gauge the condition of the roads.

b. Monitor the radio traffic of the surrounding public safety agencies to determine the frequency and severity of traffic accidents.

c. Consult with the Grounds Supervisor or his designee.

d. Contact the Shared Dispatch for Mount Holyoke, Hampshire and Smith to determine the status of their campuses.

2. If weather conditions warrant, at 5 AM the police supervisor will contact the Chief of Campus Operations and/or the Chief of Police/Director of Public Safety and advise them of the conditions of the roads. The Chief of Campus Operations and Chief of Police-Director of Public Safety will consult about a recommendation to be discussed with the Dean of the Faculty and the Chief Policy Officer and General Counsel.

3. The Chief of Campus Operations will then contact and consult with the Dean of Faculty and the Chief Policy Officer and General Counsel to determine if:

a. The College should be delayed to a later opening time.

b. The College should be closed for the day.

NOTE: Under all circumstances when the College is closed, or has a delayed opening, due to severe weather classes will not be held. Evening classes and events will not be held unless the College has been re-opened (see “Re-Opening” below)

4. Once a decision has been made, the Chief of Campus Operations will then contact the police supervisor and Chief of Police/Director of Public Safety with the decision.

5. The police supervisor and on-duty dispatcher will then:

a. Update the Snow Line, 413-542-SNOW 

i. The messages will be consistent and scripted.

b. Update the automated snow announcements for local media

i. Western Mass News (ABC - 40, CBS - 3, FOX – 6)

ii. WWLP TV 22

iii. Radio Stations (FM 93.1, AM 560, FM 100.9 and FM 88.5)

6. The police supervisor will update the Amherst College My Amherst page with the appropriate information.

7. The Chief of Police/Director of Public Safety or (in cases where the chief cannot) the police supervisor will send an email message to “all-users” on the College’s email system alerting the community to the status of College functions.

Staggered Departures, Early Releases

1. During a staggered departure or an early release, the Amherst College Police Department shall notify all employees of the status of the College via a campus-wide email and telephone blast.

Re-Opening of the College

1. The Chief of Police/Director of Public Safety and/or police supervisor will:

a. Actively monitor the roads on and around campus to gauge the condition of the roads.

b. Monitor the radio traffic of the surrounding public safety agencies to determine the frequency and severity of traffic accidents.

c. Consult with the Grounds Supervisor or his designee.

d. Contact the Shared Dispatch for Mount Holyoke, Hampshire and Smith to determine the status of their campuses.

2. The Chief of Police/Director of Public Safety will advise the Chief of Campus Operations of information collected throughout the day.

3. The Chief of Campus Operations and Chief of Police-Director of Public Safety will consult on a recommendation to be discussed with the Dean of the Faculty and the Chief Policy Officer and General Counsel.

4. The Chief of Campus Operations will then contact and consult with the Dean of the Faculty and the Chief Policy Officer and General Counsel to determine if:

a. The College should remain closed until the next business day.

b. The College should resume after 6 PM of the affected day.

5. The Chief of Police/Director of Public Safety or (in cases where the chief cannot) the police supervisor will send an email message to “all-users” on the College’s email system alerting the community to the status of College functions.

6. Upon return to normal business, the Amherst College Police will ensure that the Snow Line message is returned to:

a. Amherst College is open as usual. There are no closings or cancellations.

7. The police supervisor will update the Amherst College My Amherst page with the appropriate information.