It's important to consider accessibility when procuring a new product or service for the college. Initial steps that anyone can take are listed below, but feel free to enter an AskIT ticket if you would like help evaluating a product or purchase.
Initial Steps to Assess Accessibility
- Determine the scope and impact of the purchase by answering the following questions:
- Is this technology public facing or only available with campus authentication?
- How many people will see/use this technology?
- Who will use this technology? (students, faculty, staff, and/or public?)
- Who requested this technology? (you or someone else?)
- Do a web search for the name of the product and the word "accessibility". You can also add site:.edu to the search terms to see results from higher education institutions.
- Ask the Vendor to complete and return the “Vendor/Bidder EIT Accessibility Questionnaire" available below.
- Run some simple Accessibility tests:
Vendor/Bidder Electronic and Information Technology Accessibility Questionnaire
Vendors are often able to provide accessibility information about their products. We suggest asking the following:
Describe your efforts to be compliant with WCAG 2.0 Level AA for web-based technology, Section 508 of the Rehabilitation Act, and the Americans with Disabilities Act.
- Does your company have a Voluntary Product Accessibility Template (VPAT) for a current version of your product that documents product conformance with Section 508 Standards?
- If your company has a VPAT, please provide it as an attachment in response to this email. If your company does not have a VPAT, please describe your perspective on accessibility and any exceptions you believe are applicable.
- Please describe your accessibility conformance testing process.
- Does your company have an Accessibility Roadmap to remediate any accessibility gaps in a reasonable period of time? An Accessibility Roadmap can be a list and description of accessibility gaps, including current resolution status of each gap and a specific timeline for remediation. An Accessibility Roadmap also lists any known workarounds to provide end-users access until the vendor has resolved each of the accessibility gaps. If an Accessibility Roadmap is available, please provide it as an attachment in response to this email.
- Can you share with us your company Accessibility Mission Statement or equivalent?
- To whom in your company should we direct our accessibility questions should we have any (name and contact information)?