A network share is a place on a file server where individuals and groups can store and access files. Files stored on a network share are accessible to anyone who has permissions to the share; such files are also backed up automatically, which relieves you of that burden.
On a Windows computer, local storage volumes have letter shortcuts. For example, the first hard drive in a Windows system is by convention given the shortcut "C:" and called the "C drive."
For convenience, Windows lets you assign a drive letter to network share as if the share were a hard disk volume mounted inside your computer. You just need to know the network path to the share, also known as the UNC (universal naming convention) path or pathname.
Unsure of the network path? Check for common server names on the accessing network storage shares page.
If you plan to map a drive and then use the mapped drive off campus, it is better to first set up the drive mapping while on campus.
- Click the Windows Start button, lower left corner of the screen.
- Next, right-click on Computer and from the list of options select Map network drive.
- The Map Network Drive window appears. From the Drive drop-down menu, select an available, unassigned letter. It is better to use letters at the end of the alphabet.
- Next, enter the network path of the share you want to map. Remember the network path consists of the server name, followed by the share name, in the following form:
\\server-name.amherst.edu\share-name (note the two leading backslashes)
Alternately, you may browse to the correct folder. To browse to a folder enter the share name then click Browse...
Example, if the folder is on FS001, enter \\fs001.amherst.edu\ as the share name then click Browse...
- If you are mapping this drive on a computer that stays on campus, make sure "Reconnect at logon" is checked. If this drive will be accessed from off-campus using VPN, make sure "Reconnect at logon" is unchecked.
- If prompted, in the user name field, enter amherst\ followed by your Amherst username.
Enter your Amherst password in the Password field, and click OK.
- Last click Finish.
The process is the same as with Windows 7, except you find the Map Network Drives function in a different location.
- In the Search Windows box, enter This PC.
- Click on This PC in the search results. When the window opens, click on the Map Network Drive button on the Computer tab, and follow the Windows 7 instructions above from Step 3.
Additional steps for off-campus use:
Once you've mapped a drive you should create a shortcut to it. Right-click on the drive icon in Computer and select Create Shortcut. Put the shortcut on your Desktop. Then, to reconnect to the drive from off-campus, simply double-click on the shortcut. Of course, when you are off-campus, be sure to create a VPN connection to the college network before using the shortcut.