Knowledge Base

PDF Instructions

Create and print a PDF File with InDesign

  1. With your InDesign file open, from the menu choose File > Adobe PDF Presets > [Press Quality].
  2. Specify a name and location for the PDF file to save and click Save.
  3. On the next window select the checkbox to View PDF after Exporting then click Export.
  4. The PDF copy of your file opens. From the menu choose File > Print.
  5. From the Printer drop-down list choose the large-format printer.
  6. Click Properties then the Paper/Quality tab.
  7. Select a paper size from the drop-down list or click Custom. Click OK.
  8. In the Page Sizing & Handling section for Size make sure Actual size is selected. Make sure to deselect Print on both sides paper if it is checked. 
  9. Check the print preview in the right corner of the print window. Make sure it shows only 1 page Page 1 of 1. Also make sure that the thick black print borders fall outside the document borders. If the document shows as overspilling the black print borders, your document will get cut off.

Create a PDF File with PowerPoint

  1. With your PowerPoint file open, from the menu choose File > Save as Adobe PDF.
  2. Click Yes.
  3. Specify a name and location for the PDF file to save.
  4. From the Save as type: drop-down list select PDF.
  5. Click Save.
  6. Go to the location to which you saved the PDF file and open it.

Large-Format Print the PDF

  1. With the PDF copy of your file open, from the menu choose File > Print.
  2. From the Printer drop-down list choose the large-format printer. You must choose the large-format printer before proceeding further or the correct poster printing size options will not be available to select.
  3. Click Properties then the Paper/Quality tab.
  4. Select a paper size from the drop-down list or click Custom. Click OK.
  5. In the Page Sizing & Handling section for Size make sure Actual size is selected. Make sure to deselect Print on both sides paper if it is checked. 
  6. If you selected Custom enter the exact dimensions of your poster, for example 36 inches by 48 inches.
  7. Check the print preview image in the right corner of the print window. Make sure it shows only 1 page and indicates Page 1 of 1. Also make sure that the thick black print borders fall outside the document borders. If the document shows as overspilling the black print borders, your document will get cut off and will not print out entirely.