IT Replacement Cycle
We provide one IT replacement cycle computer per eligible postion. Senior Staff positions may have two IT replacement computers. We do not provide Windows for Apple computers. Computers stay with the position and do not follow individual employees. The computer replacement cycle for eligible positions is every four years. Early, out of cycle replacements not due to hardware failure will incur a cost of the value remaining on the computer. Monitor replacement cycles will differ depending on type of monitor. When a computer is replaced, the old computer must be returned to IT. Computer equipment is not available for purchase.

The links for configurations below are available to faculty and staff for requesting IT Replacement Cycle College-owned computers and accessories. Specifications are subject to change without notice, based on inventory and availability from suppliers.

You may also use the links below to request additional computer equipment using department, faculty, grant or other college funds. When purchasing computers that are in addition to replacement cycle computers, please make a note of that when making the request and include an account number to cover the costs.

  • Our current standard laptop models have 256GB solid state (SSD) hard drives. The Dell All-in-One and iMac desktops are configured with 1TB SSD hybrid hard drives.
  • For any laptop, you may request an external display (also known as monitor), keyboard and mouse at no charge.  Displays larger than 24-inches or additional displays will require contribution of startup or research and travel funds (Faculty) or department contribution (Faculty or Staff) only at the department's discretion. Prices provided below.
  • If you would like another physical size computer, larger hard drive, upgraded processor, additional RAM or upgraded graphics card, use the link below closest to what you want and note the specifics when making the request.
  • If you want to request an alternate model or brand of computer please email AskIT and we will work with you to identify a computer that suits your needs.

Computer Selection Guide

Computer Selection Guide

You may use our computer selection guide to help determine which type of computer you would like to request. Feel free to contact us, should you need any assistance or if you have any questions.

Due to security, software, printing, and calendering requirements, we recommend and may need to require Windows computers for most staff for the following Administrative deparments:
Admission, Advancement all groups, Career Exploration and Planning Loeb Center, Center for International Student Engagement, Chief Finanical Officer, Controller, Dean of the Faculty, Design and Construction, Facilities, Fellowships, Financial Aid, Health Services, Institutional Research, Library, Mead Art Museum security and staff who need to use MIMSY for museum images, Office of Communication Athletics Communication, Office of Communication Conferences & Special Events, Police, Registrar, Rental Properties, and Student Affairs.

College Computer Request forms

After you review the information about the various models, upgrades and accessories available, please use a link below to make your computer request.

Faculty must use the request forms to indicate their choice of Replacement Cycle computer. Replacement Cycle computers for staff are determined by their department based on their position and work requirements. Designated members of departments should submit the forms for their staff.

For questions about who may request computers for staff, computer details, pricing information, or if you want more information about any model please contact the IT Help Desk at 413-542-2526 or email

Windows Models | Macintosh Models | Optional Accessories | Optional Upgrades

Windows Models

All Windows models as of July 2017 require and are provided with Windows 10 64-bit.

Dell Optiplex 7450 - all-in-one desktop computer and display in one device
Price: $985.00
Request Dell Optiplex 7450 all-in-one Windows desktop computer and display

  • Windows 10
  • Office 2016
  • 23.8-inch Dell FHD display
  • i7 3.6 GHz quad-core processor
  • 16 GB memory
  • 1 TB Hybrid Drive
  • Integrated Graphics
  • built-in webcam and microphone
  • built-in wireless and Bluetooth
  • Read/Write DVD drive

Dell Latitude 7480 - Laptop Computer
Price: $1,256.00
Request Dell Latitude 7480 Windows Laptop computer

  • Windows 10
  • Office 2016
  • 14-inch FHD (1920x1080), touch screen
  • i7 2.8 GHz dual-core processor
  • 16 GB memory
  • 256 GB SSD
  • built-in webcam and microphone
  • built-in wireless and Bluetooth
  • Laptop slip case

Dell XPS 13 2-in-1 Laptop/Tablet Combo
Price: $1,507.00
Request XPS 13 2-in-1 Laptop/Tablet Combo

  • Windows 10
  • Office 2016
  • 13.3-inch touch screen
  • i7 3.6 GHz dual-core processor
  • 16 GB memory - max memory amount available
  • 256 GB SSD
  • built-in webcam and microphone
  • built-in wireless and Bluetooth
  • Laptop slip case

Macintosh Models

Mac all-in-one desktop includes computer and display in one device:
iMac 27-inch - Desktop Computer
Price: $2,214.00 
Request iMac 27-inch display Mac Desktop all-in-one computer

  • 27-inch display
  • i7 4.2 GHz quad-core processor
  • 16 GB memory
  • 1TB Fusion Drive
  • Graphics Card: Radeon Pro 575 with 4GB video memory
  • built-in webcam and microphone
  • wired keyboard and mouse
  • built-in wireless and Bluetooth

MacBook Pro with Touch Bar - Laptop Computer
Price: $2,067.00
Request MacBook Pro 13-inch MacBook Pro with Touch Bar

  • 13-inch Retina display
  • i7 3.5 GHz dual-core processor
  • 16 GB memory
  • 256 GB PCIe-based Flash Storage hard drive
  • built-in wireless and Bluetooth
  • USB-C Digital AV multiport Adapter (includes ethernet, USB-A, and USB-C ports)
  • built-in webcam and microphone
  • laptop sleeve

Optional Accessories

If you request accessories beyond the standard offerings, you will need to make up the cost differrence out of departmental or startup funds.

Check with the IT Help Desk for (, 413-542-2526) for product details and exact pricing.

  • Displays for Mac notebook or Windows laptop:
    • 24-inch Dell display - no charge for single display with laptop.
      Additional matching size monitor or 2nd monitor for all-in-one desktop $215
      Dual monitors with a Windows laptop also will require a docking station or dock brick. See prices below.
      Dual monitors are not available for Mac laptops.
    • 34-inch Dell Ultrasharp Curved monitor U3415W - $599
    • Apple only LG UltraFine 4K Display 21.5 inch - $629.95
    • Apple only LG UltraFine 5K Display 27-inch - $1169.95
  • External USB Drives:
    • 16GB: $7.95
    • 1TB: $52.99
    • 2TB: $64.99
  • Windows laptops only
    • docking station
      • Latitude 7480 or XPS 13 2-in-1: WD15 Dock $128.00 (powers USB C laptops, best for use with one external display)
      • Latitude 7470, 7450, 7440, or older model: docking station $165 charge
      • Any Dell laptop: USB 3 $109.99 charge (note: does not power the laptop but is best for use with two external displays)
    • set of Dell wireless mouse and keyboard $59.99
    • wireless number pad $39
  • Mac notebooks only:
    • wireless mouse $79, wireless Magic Trackpad $79
    • wireless keyboard $99, wireless keyboard with numeric keypad $129
    • USB 3.0 powered multiport hub $40
    • USB-C to Gigabit Ethernet Adapter $34.95
    • USB-C Digital AV Multiport Adapter (HDMI, USB-A, USB-C) $69
    • USB-C VGA Multiport Adapter (VGA, USB-A, USB-C) $69
    • Power Adapter $88
    • number pad stickers $30, requires Magic Trackpad above
    • wireless headset for voice input $70
  • for any laptop or notebook
    • USB wired headset for voice input - $30
    • external USB Read/Write DVD drive $30 
    • DVD drives are not included in any laptop or notebook models.
      (External DVD drives are available for short-term loan from IT Multimedia Services, 
      Room 110 first floor Seeley Mudd Building.)

Optional Upgrades

Every year, IT purchases computers in volume in anticipation of the replacement cycle computers. This allows the College to leverage its purchasing power. The configuration for the computers included in the volume purchase, listed above, are well above industry standard and minimum requirements for today's computing requirements.

We will need to procure a new computer from the manufacturer for any of the optional upgrades listed below, so departmental, research, or startup funds need to cover the entire cost of the purchase as this would be an additional purchase for the College within the fiscal year, and the cost will be significantly more than the cost paid during the volume purchase. Any upgrades require a new purchase since the computers in stock cannot be upgraded. Many internal components in modern computers can no longer be upgraded since they are soldered into the motherboard.

A computer that is part of the replacement cycle and has specs beyond the standard specs will be replaced for the same or similar specs under the replacement cycle and costs will be covered through IT.

Please allows 2-3 weeks for delivery of a custom computer. Delivery times are affected depending on the time of the year and unexpected delays from suppliers.

  • hard drive upgrade $210-500, depending on specifications
  • memory upgrade $180-350, depending on specifications
  • processor upgrade $180-1500, depending on specifications
  • graphics card upgrade, price varies
  • for Windows and Apple desktops - solid state hard drive upgrade
    (both laptop models already include non-mechanical drives)
  • other computer models for specific academic, research or business needs - example humidity proof field work laptops, ruggedized laptops for emergency responders or police, specific hardware for research or science laboratory needs