IT Info for Graduating Seniors and Recent Alums

Plan for your Information Technology needs after Amherst

Once you graduate from Amherst College, your access to technology services will cease on a phased schedule. Some services will end at Commencement, so you will want to have a transition plan in place before you graduate.

Note: If you are an "E", phasing out of services will be on the same schedule as May graduates with the same class year as yours.

Although your access to your Amherst email will end several months after graduation, you should plan your transition to an outside email provider well before that. If you don't have an external account such as a Gmail or other account by the second semester of your senior year, we strongly encourage you to obtain one. You may want to stop including your Amherst email address on applications and resumes well before acccess ends. You don't want to provide prospective employers or graduate school admission offices an email address that will not work after December.

If you have used your Amherst email to sign up for any online services--Apple ID, Twitter, Instagram, github, online banking, the Law School Admission Council (LSAC), among many others--you will want to change the email address associated with such services; otherwise, once you no longer have access to your Amherst email, you will be unable to change your password or perform other account-recovery operations with these services.

You retain permanently your Amhert College username and password. You will need these to access the Alumni website and Alumni Directory. Also, as an alum, you may access some online resources including some online journals.

When Services Go Away

At Commencement | Six Months After Graduation | One Year After Graduation


At Commencement


Amherst College will return your account to Dropbox, also known as "de-provisioning." Your account will become a personal, private account and will be bound by the terms and space limitations of a non-Amherst Dropbox account. You will receive email messages informing you of the change prior to Commencement. After Commencement, you will receive a message from Dropbox with instructions on how to access the account since it will no longer be bound to your Amherst College credentials. Make sure you have a personal email set up so that you can update your contact information for Dropbox.

Network Storage

Access to any files stored on Amherst College servers and services ends. This includes your personal userfiles (U: Drive), Amherst website, the R/RStudio server and Linux servers, and any project and research files on Storage server. Before you graduate you should copy the files you want to keep from their network locations to your computer's hard disk, to an external hard disk or flash drive, or to a cloud service (iCloud, Google Drive, Dropbox, Box, etc.) that you set up using your personal email account, not your Amherst email account.


The only place you can print on campus after Commencement is on the first floor of Frost Library (not A Level). Visit the library front desk to buy a printing card.


ESET Anti-Virus: If you installed the free ESET Anti-Virus software from the college, you will need to remove it by the end of the calendar month you graduate and obtain a personal copy of antivirus/anti-malware software.

Kurzweil: If you obtained free Kurzweil software through the college's license, you are no longer eligible to use the software after graduation. 

MS Office: If you obtained free Microsoft Office through the college's license with Microsoft, you will no longer be able to use the license when you cease to be a student. You enter a grace period where your software will continue to work for an indeterminate amount of time. At some point you will be unable to use the software unless you pay for a personal Office 365 subscription.

Student Software Discounts: When you cease to be a student, you cease to be eligible for student discounts on software purchases. Consider buying while you still can with your .edu address any of the following:


Your Amherst VPN service ends at graduation. If you require a VPN service for any reason after graduation, you should consider purchasing a subscription from services such as NordVPN, Private Internet AccessExpressVPN, 12VPN, or VPN.AC, among others.

A Special Note about Google G Suite (Apps, Drive, etc.)

Because you retain access to your Amherst login account as a alumni, your access to your Amherst Google Drive and Apps does not end. You will still be able to login using your Amherst email address as your username even when you no longer have access to your Amherst Gmail mailbox. You will still be able to access files that people share to your email address, though of course once your mailbox is shut down you will no longer receive email notification about such sharing.

Note that we don't guarantee your Google G Suite access in perpetuity. This access is subject to change, but we will give you plenty of notice should a change occur.


Six Months After Graduation (early December)


Email access ends in early December: the Alumni office will send you a warning before this happens. Once email access ends, any messages sent to your Amherst email address will bounce to the sender. Forwarding and auto-reply applied to your address will no longer work.

It is a good idea at some point between the end of classes and December to set up forwarding from your Amherst email address to your personal email address. The sooner you do this and stop using your Amherst email address, the better. You should also put an auto-reply message on your Amherst email that informs senders about your new email address. 

Once you've set up forwarding--preferably before you leave campus--you should back up your Amherst email mailbox.

How to:

One Year After Graduation 


Because ACDATA ( holds tax information you may need the year following graduation, you retain access to it for exactly one year after graduation. Before you lose access, be sure to do the following:

  • Download any information you need to complete your tax return.
  • Get a copy of your unofficial transcript
Once you can no longer access ACDATA, you need to request official transcripts from the Registrar’s Office.