IT Info for Graduating Seniors

Plan for your Information Technology needs after Amherst

Once you graduate from Amherst College, your access to technology services will cease on a phased schedule. Some services will end at graduation, so you will want to have a transition plan in place before then. If you are an "E", phasing out of services will be on the same schedule as the May graduates with the same class year as yours.

Transition to a personal, non-Amherst email a few months before graduation

Access to your Amherst email will end several months after graduation, but plan your transition to a personal, non-Amherst email provider well before that. Get a Gmail or other similar type email account by the second semester of your senior year. Stop including your Amherst email address on applications and resumes well before your access ends or include both addresses and make the non-Amherst account the primary one. Don't provide prospective employers or graduate school admission offices a single email address that will not work after December.

If you have used your Amherst email to sign up for online services--Apple ID, Twitter, Instagram, github, online banking, the Law School Admission Council (LSAC), among many others--make sure to change the email address associated with such services. Once you no longer have access to your Amherst email, you will be unable to change your password or perform other account-recovery operations with these services if the Amherst email is the only one they have for you.

You retain permanently your Amherst College username and password. You will use these credentials to access the Alumni website and Alumni Directory.

 Also, as an alum, you may access some online resources including some online journals.

When Services Go Away

At Commencement | Six Months After Graduation | One Year After Graduation



At Commencement

Dropbox

Amherst College will return your account to Dropbox, also known as "de-provisioning." Your account will become a personal, private account and will be bound by the terms and space limitations of a non-Amherst Dropbox account. You will receive email messages informing you of the change prior to Commencement. After Commencement, you will receive a message from Dropbox with instructions on how to access the account since it will no longer be bound to your Amherst College credentials. Make sure you have a personal email set up so that you can update your contact information for Dropbox.

Network Storage

Access to any files stored on Amherst College servers and services ends. This includes your personal userfiles (U: Drive), Amherst website, the R/RStudio server and Linux servers, and any project and research files on Storage server. Before you graduate you should copy the files you want to keep from their network locations to your computer's hard disk, to an external hard disk or flash drive, or to a cloud service (iCloud, Google Drive, Dropbox, Box, etc.) that you set up using your personal email account, not your Amherst email account.

on-campus Printing

The only place you can print on campus after your graduation date is on the first floor of Frost Library (not A Level). Visit the library front desk to buy a printing card. This service is only available when Frost Library is open to the public.

Software

ESET Anti-Virus: If you installed the free ESET Anti-Virus software from the college, you will need to remove it by the end of the calendar month you graduate and obtain a personal copy of antivirus/anti-malware software.

Kurzweil: If you obtained free Kurzweil software through the college's license, you are no longer eligible to use the software after graduation. 

MS Office: If you obtained free Microsoft Office through the college's license with Microsoft, you will no longer be able to use the license when you cease to be a student. You enter a grace period where your software will continue to work for an indeterminate amount of time. At some point you will be unable to use the software unless you pay for a personal Office 365 subscription.

Student Software Discounts: When you cease to be a student, you cease to be eligible for student discounts on software purchases. Consider buying with your .edu address while you can any of the following:

VPN

Your Amherst VPN service ends at graduation. If you require a VPN service for any reason after graduation, you should consider purchasing a subscription from services such as NordVPN, Private Internet AccessExpressVPN, 12VPN, or VPN.AC, among others.

A Special Note about Google G Suite (Apps, Drive, etc.)

Because you retain access to your Amherst login account as a alumni, your access to your Amherst Google Drive and Apps does not end. You will still be able to login using your Amherst email address as your username even when you no longer have access to your Amherst Gmail mailbox. You will still be able to access files that people share to your @amherst.edu email address, though of course once your mailbox is shut down you will no longer receive email notification about such sharing.

Note that we don't guarantee your Google G Suite access in perpetuity. This access is subject to change, but we will give you plenty of notice should a change occur.


Six Months After Graduation (early December)

EMail

Email access ends in early December: the Alumni office will send you a warning before this happens. Once email access ends, any messages sent to your Amherst email address will bounce to the sender. Forwarding and auto-reply applied to your @amherst.edu address will no longer work.

It is a good idea at some point between the end of classes and December to set up forwarding from your Amherst email address to your personal email address. The sooner you do this and stop using your Amherst email address, the better. You should also put an auto-reply message on your Amherst email that informs senders about your new email address. 

Once you've set up forwarding--preferably before you leave campus--you should back up your Amherst email mailbox.

How to:



One Year After Graduation 

ACDATA

Because ACDATA (acdata.amherst.edu) holds tax information you may need the year following graduation, you retain access to it for exactly one year after graduation. Before you lose access, be sure to do the following:

  • Download any information you need to complete your tax return.
  • Get a copy of your unofficial transcript
Once you can no longer access ACDATA, you request official transcripts from the Registrar’s Office.