ID Cards for Non-Employees

Departments may request ID cards for non-employees, such as for vendors for door access, for temporary employees for door access or time clocks, or other uses as needed.

Audience: 
Faculty
Staff
Requirements: 
Getting Started: 

Complete the IT Checklist for New Employees and Special Non-Employees form as follows:

1. Complete the Name and Address sections with the non-employee's information.

2. In the Person Type section choose Non-employee. From the drop-down list choose the relevant description or Other as applicable.

3. For Position Information enter the non-employee's title such as "Food Service Vendor Delivery Person", start date for when the ID card should be enabled, and your department name as the sponsoring or supervising department.

4. In the Email and Network Access section, fill out the explanation of need. See below for an example of what Dining Services enters for their temporary employees. Modify from this example as necessary to fully describe the situation. If the ID card is being requested for the purpose of door access, make sure to include the building and specific door access needed.
Example explanation of need text: "Datatel/Colleague account with an IDO status is needed to create an account in CSGold to provide this Temporary Agency worker with an ID for use with Time Clock. No other IT services are required. Please send ID card form to (name of person completing the form).

5. Last click Submit to complete the form.

Additional Information: 

The Door Access service description provides detailed information about door access to buildings.

ID Cards for Non-Employees

Departments may request an Amherst College ID Card for a non-employee when needed for door access for vendors for deliveries, temporary employees for door access and/or using a time clock, or for other reasons as needed.

Audience: 
Faculty
Staff
Requirements: 
Getting Started: 

Complete the IT Checklist for New Employees and Special Non-Employees form as follows:

1.  Complete the Name and Address sections with the non-employee's information.

2.  In the Person Type section select Non-employee and then from the drop-down list choose the relevant description or Other as applicable.

3.  For Position Information enter the non-employee's title as applicable such as "Food Service Vendor Delivery Person" or "Lab Equipment Technician", etc., start date of when to enable the ID card, and what Amherst department is sponsoring or overseeing this person's access.

4.  In the Email and Network Access section, put an explanation of need. See below an example of what Dining Services enters for their temporary workers and modify as necessary.
"Datatel/Colleague account with an IDO status is needed to create an account in CSGold to provide a Temporary  Agency worker with an ID for use for the Dining Services Time Clock.  No other IT services are required. Please send ID card form to (name of person completing the form)."

5. Click Submit to complete the form.

Complete the IT checklist for new employees

 

1.  Complete Name and Address sections

 

2.  In the Person Type section choose Non-employee and from the drop-down list choose the relevant description, or Other

 

3.  For Position Information complete the title, start date, and department fields. Other fields are optional.

4.  In the Email and Netowrk Access section, put an explanation of need. Here is a sample of what Liz Lucas uses for temp workers in her department. Modify this as necessary to describe the situation

 

Datatel account with an IDO status is needed to create an account in CSGold to provide the Temporary Agency worker with an ID for use in the Dining Services Time Clock

 

No other IT services are required.

 

Please send ID card form to (person completing the form).

 

5. Click the Submit button.

Additional Information: 

The Door Access service description provides detailed informatin about using ID cards for door access to buildings.

ID Cards for Non-Employees

Sometimes it is necessary to provide an Amherst ID card for non-employees for door access for vendors, gym access for special non-employees, and other reasons as needed.

Audience: 
Faculty
Staff
Others
Requirements: 

To get an ID card for a non-employee, the sponsoring department must complete the IT Checklist for New Employees and Special Non-Employees form.

Getting Started: 

Complete the IT checklist for New Employees and Special Non-Employees form as follows:

1.  Complete the non-employee's Name and Address sections.

2.  In the Person Type section choose Non-employee and from the drop-down list choose the relevant description such as Vendor, or Other as applicable.

3.  For Position Information enter the non-employee's job title such as Dining Services Temporary Agency Employee or other as applicable, the start date for the ID card use, and enter your department  which will serve as the sponsoring department.

4.  In the Email and Netowrk Access section, put an explanation of need. See below an example from Dining Services as used for their temporary workers in her department. Example explanation of need:
"Datatel account with an IDO status is needed to create an account in CSGold to provide the Temporary Agency worker with an ID for use in the Dining Services Time Clock.  No other IT services are required.  Please send ID card form to (name of person completing the form)."

5. Last you must click Submit.

Additional Information: 

Remember you must specify a name and campus mailbox where you want the non-employee's ID card sent.

See our Door Access service description for details about ID card access to buildings.

Door Access

IT makes available CS Gold software for building managers to use to control who can have card entry for  particular doors at specific times. The software may also be used by faculty and lab supervisors to manage access to labs for students enrolled in particular classes.

Audience: 
Students
Faculty
Staff
Features and Benefits: 

Building managers can define precisely which individuals and groups will be able to open specific doors on a specific schedule.

Facutly and/or lab supervisors can define by class membership which students will be able to access particular labs on a specific schedule.

Getting Started: 

Building managers, faculty or lab supervisors, must contact Dave Irwin to use the CS Gold software card access entry management software.

Additional Information: 
  • If you need card access to a building, please contact that building's manager.
  • If you are a student and need card access to a lab or other instructional space, please contact the faculty member responsible for the lab or the Administrative Department Coordinator (ADC) for the department that manages the instructional space.