Self-Service Banking Information is now available to all Amherst employees, including student employees, via Workday.  In Workday, all employees can easily enter and change direct deposit and bank account information themselves.  

Additions or changes to direct deposit bank account information may take up to two pay cycles to become effective.  Any changes to bank account information must be verified first with your bank.  The verification process is performed within the College’s payroll system – there is no additional action needed by the employee at this point of the process unless your bank is unable to verify the account information.  Once the account information has been verified, the changes will be included in the next payroll run.

Employees are encouraged to use direct deposit because it is more secure and are accessible 24 hours, 7 days a week (with internet access). Pay stub information is available online one day ahead of the funds being deposited in the employee’s bank account. The long term goal is to convert all full-time employees and student workers to direct deposit.


Important Details for Timesheet Submission & Approval Deadlines in Workday

The Workday wordmark with a golden arch above the word workday Please note the following:

  • Hourly/non-exempt employees are expected to submit their timesheet for approval by their managers no later than each Monday at noon.
  • Managers of hourly/non-exempt employees are expected to approve timesheets by no later than each Tuesday at noon.
  • Student workers are expected to submit their timesheet for approval by their manager no later than Monday at noon following the end of the two week student pay period.
  • Managers of student workers are expected to approve student timesheets by no later than Tuesday at noon following the end of a two week student pay period.

Also, please be aware of the following:

In Workday, the Payroll team will be locking all weekly and student timesheets at noon on Tuesday in order to finish processing the payroll. Once the timesheets are locked, users may not make any further changes and whatever has been entered into the timesheet will be paid. Any necessary adjustments will be made to the subsequent payroll.

In Workday, the Payroll team has visibility on the timesheets to see when time is entered but not submitted and when time is submitted but not approved. An important new process for the Payroll team will be to monitor the timesheets after each pay period and communicate with users and managers when the timesheet process has not been completed properly.


Contact Our Office

A photo of a long brick building under a blue sky

The Employee Payroll Office is located in Shared Services at 380 Russell Street, Suite 240, 2nd Floor, Hadley,  MA 01035.

Hours

  • Academic Year: 8:30 a.m.–4:30 p.m. (Monday–Friday)
  • Summer: 8:00 a.m.–4:00 p.m. (Monday–Friday)

Summer hours begin the day after Memorial Day (the last Monday in May) and end on Labor Day (the first Monday in September).

We can be reached at 413-542-2813 or by email at dedwards@amherst.edu.

You can also visit our FAQ page for answers to many common questions.


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Shared Services

Shared Services supports the Amherst College community by providing high-quality operational support in the areas of Human Resources, Payroll, Accounts Payable, and Procurement.