I wanted to inform you that there will be a shift in the services we can provide for exam coordination. Harry Barrick had a wonderful opportunity to join Alumni and Parent Programs and is no longer serving as the testing coordinator. As such, we will be limited in the amount of support we can provide while we are in the process of hiring another testing coordinator.
During this interim period, we will only be available to hand out and receive exams during the College business hours of M-F 8:30 AM - 4:30 PM. If students start their exams before 4:30 PM but need to finish them outside of business hours, they may return the exams either by giving them directly to their professor or by sliding them under the door in Converse 202. We will retrieve them the following business day in the morning. We are posting the position and hope to fill it as soon as we can. If you have questions, please let me know. Thank you for your understanding during this time of transition.
The Test Coordinator service is offered by Accessibility Services as a resource to assist with scheduling students using their approved testing accommodations. This service is only available for students who have been approved for academic accommodations through Accessibility Services.
The Test Coordinator can be reached for questions at email@example.com.
Professors/instructors may access the Test Accommodations Request form here.
- Students wishing to use their accommodations must reach out to their professor to discuss the accommodations that they would like to use for the course at least a week in advance of an exam. The professor can then verify the student’s accommodations by viewing the class roster in Moodle.
- To guarantee coordination of the request, professors should submit a Test Accommodations Request form at least a week in advance of the exam date. The professor may input information for up to six students at a time.
- After the form is submitted, professors will receive a confirmation page, via email, with the information they entered into the form. Please review the information to make sure it's correct.
- The Test Coordinator will work with the student(s) indicated on request form to schedule the exam within the professor’s preferred range of dates. The location of the exam will be dependent on the student’s needs as dictated by their approved accommodations.
- The Test Coordinator will relay the time and location of the scheduled exam to the professor. If the professor will take questions during the exam, professors will provide a method of contact to the Test Coordinator or directly to the student for the student to reach them.*
- Professors should send the exam no later than 24 hours before the agreed upon test time to guarantee the exam will proceed as scheduled. If the exam is not provided timely the Test Coordinator will make every effort to honor the originally scheduled exam time, but may need to reschedule or cancel the exam.
- The student will arrive five to ten minutes before the scheduled exam time to pick up their test before proceeding to the test location.
- After the student has completed the exam, the Test Coordinator will return the test via the method selected by the professor in the Test Accommodations Request (ex. professor picks up, Test Coordinator sends through interoffice mail, or Test Coordinator scans and emails the exam).
* Methods of contact can include: providing your cell phone number directly to the student, arranging to drop into the student’s exam to answer questions, or other agreed upon method between the professor and student.
Frequently Asked Questions for Professors
Q: Do I have to submit a test request for each individual exam? For each student?
A: There is an option on the Test Accommodations Request Form to list additional exam dates for the semester including the final exam, if applicable. The Test Coordinator will schedule exams for the semester based on this list unless otherwise notified. The request form allows you to submit accommodation information for up to six students at a time.
Q: Can the Test Coordinator set up/play media files necessary for my exam?
A: The Test Coordinator is only able to arrange this when the exam is located in Converse Hall. If rooms are not available in Converse during the scheduled time, the professor must make alternate arrangements. This is subject to change during busy seasons such as midterms and finals, as the Test Coordinator will need to be present at their desk to hand out exams.
Q: If a student’s accommodation involves the use of additional technology (such as a laptop), who is responsible for procuring it?
A: The professor must request the technology needed for the exam through Multimedia Services one week before it’s needed. The student is responsible for picking up and dropping off the technology to Multimedia Services.
Q: How can I be sure that my students will not cheat on their exams?
A: The Test Coordinator schedules and hands out exams but does not proctor them. The student is bound by the Amherst College Honor Code and may be asked to turn off their cell phones and other devices during their exam. Consistent with the Statement of Intellectual Responsibility, found in The Honor Code, “Examinations will not be proctored unless an instructor judges that the integrity of the assessment process is clearly threatened. An instructor may be present at examinations at appropriate times to answer questions.”
Q: What if a completed exam is lost through interoffice mail?
A: The Test Coordinator will scan the exam before sending it through interoffice mail. An electronic copy will be kept until the professor confirms they have received the hard copy exam. Once confirmation is received, the Test Coordinator will delete the electronic copy.
Q: Why can I not use this service for students without academic accommodations?
A: We recognize there are many reasons students need to take exams at times other than the scheduled class time. However, this service is provided through the Accessibility Services Office and only has resources for students who receive academic accommodations.
Frequently Asked Questions for Students
Q: Should I contact the Test Coordinators directly to schedule my exam?
A: No. While you are required to give your professor at least a week's notice that you would like to utilize your accommodations, your professor is required to submit the Test Accommodations Request form, which will verify your accommodations and provide the Test Coordinator with the parameters of the exam. Once the Test Coordinator has received this form, they will contact you to gauge your availability within said parameters. If you have an upcoming exam but have not received communication from the Test Coordinator, please reach out to your professor to ensure that they have submitted the form.
Q: Why can I not take the exam on any day and time I want?
A: Your professor has provided the Test Coordinators with an approved range of dates during which you may take the exam. The Test Coordinator can only schedule your exam within those dates unless your professor makes an exception.
Q: Why was I placed with other students even though I have a distraction-reduced setting accommodation?
A: The distraction-reduced setting accommodation provides a room with a smaller subset of students. There are times you may be in a room alone but it is not a guarantee. If you feel you need an accommodation which guarantees you will be alone, please reach out to Accessibility Services to discuss this request.
Q: What if I do not want to use my accommodations for the exam?
A: You are never required to use your accommodations. If you are contacted by your professor or the Test Coordinator, just let them know you will not be using your accommodations for the exam.
Q: Should I leave my bag and phone with the Test Coordinator?
A: No. As a student, you are bound by The Honor Code which includes a Statement of Intellectual Responsibility and prohibits academic dishonesty or cheating. As a reminder of this statement, the Test Coordinator may ask you to turn off your phone and other devices when you receive the exam.
Q: What if I have a question for my professor during the exam?
A: It is recommended you speak to your professor about this when you notify them you will use your testing accommodations. Professors are also asked to indicate to the Testing Coordinator their availability for questions during the exam and how they can be reached.