ID Cards for Non-Employees

Departments may request ID cards for non-employees, such as for vendors for door access, for temporary employees for door access or time clocks, or other uses as needed.

Audience: 
Faculty
Staff
Requirements: 
Getting Started: 

Complete the IT Checklist for New Employees and Special Non-Employees form as follows:

1. Complete the Name and Address sections with the non-employee's information.

2. In the Person Type section choose Non-employee. From the drop-down list choose the relevant description or Other as applicable.

3. For Position Information enter the non-employee's title such as "Food Service Vendor Delivery Person", start date for when the ID card should be enabled, and your department name as the sponsoring or supervising department.

4. In the Email and Network Access section, fill out the explanation of need. See below for an example of what Dining Services enters for their temporary employees. Modify from this example as necessary to fully describe the situation. If the ID card is being requested for the purpose of door access, make sure to include the building and specific door access needed.
Example explanation of need text: "Datatel/Colleague account with an IDO status is needed to create an account in CSGold to provide this Temporary Agency worker with an ID for use with Time Clock. No other IT services are required. Please send ID card form to (name of person completing the form).

5. Last click Submit to complete the form.

Additional Information: 

The Door Access service description provides detailed information about door access to buildings.

ID Cards for Non-Employees

Sometimes it is necessary to provide an Amherst ID card for non-employees for door access for vendors, gym access for special non-employees, and other reasons as needed.

Audience: 
Faculty
Staff
Others
Requirements: 

To get an ID card for a non-employee, the sponsoring department must complete the IT Checklist for New Employees and Special Non-Employees form.

Getting Started: 

Complete the IT checklist for New Employees and Special Non-Employees form as follows:

1.  Complete the non-employee's Name and Address sections.

2.  In the Person Type section choose Non-employee and from the drop-down list choose the relevant description such as Vendor, or Other as applicable.

3.  For Position Information enter the non-employee's job title such as Dining Services Temporary Agency Employee or other as applicable, the start date for the ID card use, and enter your department  which will serve as the sponsoring department.

4.  In the Email and Netowrk Access section, put an explanation of need. See below an example from Dining Services as used for their temporary workers in her department. Example explanation of need:
"Datatel account with an IDO status is needed to create an account in CSGold to provide the Temporary Agency worker with an ID for use in the Dining Services Time Clock.  No other IT services are required.  Please send ID card form to (name of person completing the form)."

5. Last you must click Submit.

Additional Information: 

Remember you must specify a name and campus mailbox where you want the non-employee's ID card sent.

See our Door Access service description for details about ID card access to buildings.