The primary responsibility of Accounts Payable (“A/P”) is the payment of the College's expenses. To accomplish its established mission within the guidelines of the College's and applicable federal government's guidelines, A/P reviews all invoices from external vendors as well as internal payments to students, faculty and staff. It is the responsibility of A/P to ensure that each expenditure that is paid by the College is represented by an authorized source document (traditionally an invoice or purchase order), has a proper account number, and is paid in a timely manner upon receipt in the office.

A/P may at times need the assistance of the department incurring an expense to assist in identifying the business reason or other necessary information if not clearly noted on the invoice by the vendor or the department. In these instances A/P will generally return the invoice to the department to clarify the outstanding issue. Per office policy, checks are issued each Thursday during a standard operating week. This schedule may be modified when necessary for business weeks containing a holiday or other events.


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Contact Our Office

The Accounts Payable Office is located in Shared Services at 380 Russell Street, Suite 240, 2nd Floor, Hadley, MA  01035.

Hours

  • Academic Year: 8:30 a.m.–4:30 p.m. (Monday–Friday)
  • Summer: 8:00 a.m.–4:00 p.m. (Monday–Friday)

Summer hours begin the day after Memorial Day (the last Monday in May) and end on Labor Day (the first Monday in September).

Who to Ask

Payments Contact
Payments to Faculty, Staff & Students Joanne Thornton (x2803) jthornton@amherst.edu
Payments to Vendors: Individuals Joanne Thornton (x2803) jthornton@amherst.edu
Payments to Vendors: Businesses Ann MacDonald (x2432) avmacdonald@amherst.edu

For answers to many common questions, please visit our FAQ page.


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Shared Services

Shared Services supports the Amherst College community by providing high-quality operational support in the areas of Human Resources, Payroll, Accounts Payable, and Procurement.