Accounts and Passwords

Alumni Accounts

Amherst College provides login accounts to all alumni throughout their lives. These accounts allow them to interact with a variety of College services such as the Alumni website and their Amherst profile. This account does not include an email mailbox. Alums lose their Amherst email mailboxes and addresses about six months after graduation.

Audience: 
Alumni
Features and Benefits: 

Alumni can use the Email Password Reset system to check their username and change their password.

Requirements: 

Accounts are available to all graduating and non-graduating alumni. Students retain their undergraduage usernames and passwords when they graduate.

Amherst Account

The IT department creates and maintains electronic accounts that allow people to access college systems and do college work.

Audience: 
Students
Faculty
Staff
Alumni
Five College Students
Applicants
Others
Features and Benefits: 

In order to access most College systems, you need an Amherst account with a username and password. Your Amherst account provides access to systems such as email, the college website, Moodle, and network storage.

Note:
Not every account will have access to all services. Access is based on role and the requirements of that role, such as student, faculty, staff, or special non-employee.

Requirements: 
  • Amherst Students: Upon matriculation, a student's applicant account (see below) is converted into a student account, complete with an email mailbox. Students studying abroad continue to have active accounts. Students who withdraw permanently from the College will have their account deleted at the end of their last semester.
  • Alumni: Alumni retain their student accounts throughout their lives so that they can continue to log into the Amherst website.
  • Applicants: Applicant's receive Amherst accounts that let them track the progress of their applications.
  • Five College Students: Five College students enrolled in an Amherst course receive Amherst accounts. The account will only be valid for the semester in which the student is enrolled and may then be disabled until the student is again enrolled in an Amherst course. Note that Five College students also receive an Amherst email forwarding address (not a mailbox) in the form amherst_username@amherst.edu. Mail sent to this address forwards automatically to the student's home institution email box.
  • Faculty: All faculty, including emeritus faculty, are given accounts. Faculty who leave the College will keep their accounts for one semester after they leave unless other arrangements are made in advance to allow them to transfer files to accounts at a new institution. Thus, faculty terminating after the spring semester have accounts through December; those leaving after the fall semester have accounts through the following June.
  • Staff: All regular staff (full-time or part-time) are given accounts. Casual employees will be given accounts on the request of their supervisor. Accounts of staff who retire or leave the employment of the College are deleted after consultation with their supervisor.
  • Five Colleges, Inc.: Amherst College supplies accounts for employees of Five Colleges, Inc. For purposes of this policy, Five College employees are treated the same as employees of Amherst College.
  • Collaborators and Vendors: People outside the College are given accounts when their work requires access to College systems.
  • Others: There may be situations not covered here in which someone has a legitimate need for an account at Amherst. The Chief Information Officer may approve special requests, based on the benefit to the College of providing an account.
Getting Started: 

Check out our IT guides for:

New Students | New Faculty and Staff | New Alumni

New faculty and staff receive their accounts when they begin work at the College. The account-creation process typically is initiated with submission of the IT Checklist for New Employees and Special Non-Employees. Usually, the Academic Department Coordinator fills out the form for new faculty, and the supervisor fills it out for new employees.

You should also use the IT Checklist for New Employees and Special Non-Employees to request an account for an outside collaborator or vendor.

See our information about ID cards for non-employees who need building/door access.

When employees are leaving the College, the Academic Department Coordinator or employee's supervisor should fill out the IT Checklist for Departing Employees and Special Non-Employees.

Resources: 

The type of account you have determines the rescources availalble to you.

  • Applicant accounts can only access ACDATA to check their application progress.
  • Students, faculty, and staff accounts come with an email box, personal network storage space, a Unix log on and access to Unix file space, access to the College website and a personal website, and access to ACDATA and Moodle. Faculty and staff accounts also have a personal/professional profile page on the College website.
  • Casual accounts do not automatically come with an email or other network resources access, request this using the IT Checklist for New Employees and Special Non-Employees form.
  • Alumni can access the College website.
  • Five College students receive an email forwarding address, personal webspace, a Unix log on and file space, and access to Moodle.
  • Family and Friends accounts can access student bills using ACDATA.
Additional Information: 

Amherst account usernames normally take the following forms. Exceptions are rare and must be requested for new employees using the IT Checklist for New Employees and Special Non-Employees form, and by new students after they are accepted but before they matriculate.

  • Faculty and staff: first initial of first name plus last name. Thus, Professor Jeffrey Amherst would be jamherst, with an email address of jamherst@amherst.edu.
  • Applicants and students: first initial of first name, last name, and expected class year. Thus, applicant Jeffrey Amherst applying for admission for the Fall of 2014 would have a username of jamherst18. If an applicant defers admission, their username will be changed to reflect their new class year. Once a student matriculates, their username will not change even if their year of graduation does.
  • Alumni: Your student username. Note that several years ago all alums had their class year appended to their usernames. Thus Jeffrey Amherst of the Class of 1994 would be jamherst94.
  • Five College students: the first initial of your home institution, plus the numeral 5, plus the first initial of your first name, plus your last name. Thus, Jeffrey Amherst from UMass would be u5jamherst and the email forwarding address would be u5jamherst@amherst.edu.
  • Family and Friends: first initial of first name plus last name plus "-f" plus the year the account is created--which usually corresponds to the year the student matriculates. Thus, Jeffery Amherst, father of Jeffrey Junior of the class of 2015, would likely have a username of jamherst-f11

 

Family and Friends Account

An Amherst Account that lets family and friends (usually parents and/or guardians) view the student bills of an Amherst student.

Audience: 
Others
Features and Benefits: 

The College makes student bills available online through the ACDATA service.

Requirements: 

To receive a Friends and Family account and thus to have access to a student's bills, the student must log into ACDATA and use the Student Communications Preferences screen to indicate who should have access to their bills.

If a student wishes to add a person not listed on their Student Communications Preferences screen, they have to contact the Registrar's office to update their family information.

Getting Started: 

Within 48 hours of a student giving you access to his or her student bills, you will receive an email that contains your Amherst username and a link that lets you set your Amherst password. You can then logon to ACDATA to check the student's bills.

Colleague Account

Employees who need to interact with the Ellucian Colleague system, either directly via the Colleague user interface or though various reporting tools supplied by Administrative Information Systems, require a Colleague account.

Audience: 
Staff
Features and Benefits: 

For security purposes, your Colleage account is a completely separate account from your Amherst account. In many cases the username will be the same, but unless you synchronize the passwords manually (NOT recommended), your Colleage account will never have the same password as your Amherst account.

Requirements: 

Colleague accounts are made available to employees whose positions require access to Colleague either using the UI or via a database query.

Getting Started: 

Access to Colleague is controlled by Department Security Managers in administrative offices. To submit a request for access to Colleague, you must complete the Colleague Security Request Form.

Visitor Access

Oftentimes, visitors to the College--lecturers, presenters, etc--need to be able to log into College computers in order to use a projection system in a classroom or lecture hall. The VISIT account lets them do so.

Audience: 
Faculty
Staff
Others
Features and Benefits: 

Gives people who do not have College accounts the ability to log into some College systems.

Requirements: 

A visitor who wishes to use the VISIT account can only get it from their faculty or staff sponsor.

Getting Started: 

The host faculty or staff person must fill out the VISIT Password Request form in order to retrieve the current password. The password for the VISIT account changes overnight.